Project Manager - Capital Planning & Construction

Description

“Everyone then who hears these words of mine and does them will be like a wise man who built his house on the rock. 25 And the rain fell, and the floods came, and the winds blew and beat on that house, but it did not fall, because it had been found on the rock. 26 And everyone who hears these words of mine and does not do them will be like a foolish man who built his house on the sand. 27 And the rain fell, and the floods came, and the winds blew and beat against that house, and it fell, and great was the fall of it.” (Matthew 7:24-27). 

Today, God entrusts us to care for the patrimony of the Catholic Church – to make prudent decisions about the temporal resources of the Church for the salvation of souls. The Project Manager has a direct role in this collaboration by working with the Diocese of Orlando and its entities in designing, building, and implementing property improvements located within the Diocese.

The Diocese of Orlando has four core values that lay the foundation for the work performed by its employees:

1. Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living

2. Respect: Affirming each person’s God-given dignity and uniqueness.

3. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.

4. Commitment: Individually and collectively, we are steadfast to the team and its purpose.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and functions, as outlined herein, is intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Assists in master planning, building design, and construction of capital projects. Coordinates the selection of design professionals, consultants, cost estimators and contractors.  
• Prepares Requests for Proposals for professional services.
• Reviews and understands parish, school, or other affiliated entity’s programs, schedule, and budget restrictions.
• Coordinates project design review and approval process to ensure alignment with the diocese mission, vision, strategic goals and initiatives. 
• Prepares Contracts, Change Orders and Additional Service Agreements for design professionals and contractors
• Oversees the development of the project scope, budget, and schedule, in coordination with the entity and design professionals. 
• Facilitates project meetings and proactively communicate with entity and diocesan leadership to ensure the projects remain on budget and schedule.
• Works with local jurisdictions in land use issues and permit procurement.
• Prepares appropriate documentation for payment processing in a timely manner and coordinates with Project Accountant & Administration Manager for processing.
• Oversees project closeout and warranty items.
• Works cooperatively with various departments within the Catholic Church, facilitates good communication, and is responsive to requests of others within a large, complex, and diverse working environment.
• Ensures design team has reviewed applicable state, and local codes, ordinances, resolutions, regulations, standards, specifications, policies and procedures, as well as adherence to established diocesan safety standards.
• Supports the Director of Capital Planning & Construction and other Project Managers in the oversight of building repair and replacement project, as needed.
• Performs all other duties as assigned.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CATHOLIC FAITH

Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.

EDUCATION AND EXPERIENCE

Bachelor’s degree in Architecture, Engineering, Construction Management, or related field and five (5) or more years’ related experience required. Familiarity with a variety of industry standard concepts, practices, and procedures. Extensive experience and judgement to plan and accomplish goals. Demonstrate proficiency in supervising and motivating contractors and consultants. Proficiency in Microsoft Outlook, Word, Excel, SharePoint, and Procore (or similar) project management software.

OTHER SKILLS AND ABILITIES

• Strong verbal and written communication and negotiation skills to manage parish, school, and consultant relationships.
• Honed critical thinking skills, ability to manage multiple projects simultaneously.
• Strong analytical skills and a resourceful approach to problem-solving.
• Ability to manage conflict and facilitate conflict resolution during each phase of design and construction.
• Ability to read, interpret and understand surveys, legal descriptions, construction drawings and specifications.
• Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal direction.
• Ability to learn new systems and create organizational methodologies.
• Possess a valid Florida driver’s license and maintains an acceptable driving record.
• Must have reliable transportation.
• Ability to work alone and in a team environment.
• Knowledge of, and respect for, the Catholic Church, its teaching, and mission required.

WORKING CONDITIONS

The working hours of this position are not limited to an 8-hour day. This person will need to be available in the evening and weekends, as needed. Must be willing to work in conditions of stress and function well under pressure. Must be able to work inside and outside of building; may require exposure to adverse environmental conditions such as dust, dirt, pollen, rain, humidity, etc.

PHYSICAL REQUIREMENTS

The ability to sit and stand for long periods of time. Must be able to reach, grasp, feel, and see up close and from afar. may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (15 pounds). Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation. Must be able to communicate verbally and in written form.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Requirements are representative of the minimum level of knowledge, skills, and ability.