Executive Assistant (NCS) - Department of Housing and Community Development

THIS IS A NON-CIVIL SERVICE POSITION

Salary Range:

$55,497.00 - $88,796 Annually

Starting Pay:

$55,497.00 Annually

Get to Know Us

Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant, diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact, both on the job and in the community, while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore, we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or interested in learning more, explore our opportunities and benefits programs. We are excited to have you as a part of the City of Baltimore Team! The city offers medical, prescription drug, dental, vision, optional life, AD&D, and FSA plans. This office also supplies wellness programs, support groups, and workshops. You can learn about our benefits here: https://humanresources.baltimorecity.gov/hr-divisions/benefits  

Job Summary:  

The Baltimore City Department of Housing and Community Development (DHCD) was created in 1968 to consolidate local community development efforts with housing and building code enforcement.  With over 400 employees, DHCD strengthens City neighborhoods by attracting investors, developers, and homebuyers. Through the administration of Community Development Block Grant (CDBG), HOME funds, City bond funds, and other creative financing mechanisms, DHCD finances and guides strategic development projects to meet housing and neighborhood needs.

Essential Functions:

• Formulating and implementing administrative policies, practices, procedures and long-term goals for housing, building, personnel, contract compliance and fiscal divisions within the agency.
• Performs confidential and special projects and researches and prepares reports and correspondence for the Commissioner of Housing and Community Development.
• Oversees the implementation and execution of federal regulations, agency policies and procedures as directed by the Commissioner of Housing and Community Development and interprets decisions and policies for agency staff.
• Investigates and resolves confidential or sensitive administrative problems, complaints and situations at the request of the Commissioner of Housing and Community Development.
• Reviews and analyzes City Department of Audits reports and U.S. Department of Housing and Urban Development (HUD) findings related to the City’s use of public funds; works with relevant agencies and City staff, subrecipients, contractors, developers, Audits and HUD staff to resolve problems with and propose solutions related to findings; reviews and analyzes DHCD, City, State and HUD reports, notifications and regulations in order to make recommendations to the Commissioner, DHCD.
• At the direction of the Commissioner of Housing and Community Development, attends confidential administrative, technical and operational meetings; organizes, coordinates and monitors the implementation of resultant actions, resolutions and administrative decisions.
• Assists high-level agency housing, building, personnel, contract and budget managers in the implementation and coordination of City-wide projects and programs.
• Accompanies the Commissioner of Housing and Community Development to public and governmental meetings and acts on meeting decisions and resolutions.    
• Performs related work as required

Minimum Qualifications:     

Education: A bachelor's degree from an accredited college or university.

AND 

Experience: Have (5) five years of experience performing executive level administrative support work including two years working in a confidential environment.

Knowledge, Skills, & Abilities: 

• Knowledge of the principles and practices of public administration.           
• Ability to plan, organize and coordinate a program of administrative functions in a governmental organization.           
• Ability to develop, implement and interpret policies, procedures and directives.           
• Ability to research and compile administrative reports and documents and to analyze planning reports and statistical information.           
• Ability to deal with confidential materials and situations with discretion, tact and diplomacy.           
• Ability to communicate effectively, both orally and in writing.           
• Ability to establish and maintain effective working relationships with others.           
• Administrative ability.

Additional Information 

Background Check                                        

Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint must be successfully completed. 

Probation 

All persons, including current City employees, selected for this position must complete a mandatory six-month probation. 

Financial Disclosure 

This position is required to complete a Financial Disclosure pursuant to Sections 7-7, 7-8, and 7-9 of the City Ethics Law. The initial financial disclosure must be submitted within 30 days of hire.  

Baltimore City Government is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The City of Baltimore prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression or any other characteristic protected by federal, state or local laws. Applicants requiring accommodations during the hiring process should contact the Department of Human Resources directly. Do not attach your request for accommodation to the application. 

BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER