Payroll and HR Assistant

BDG is looking for an HR & Benefits Specialist to support our growing team.

This role sits at the heart of our HR team, helping ensure our employees get paid accurately, understand their benefits, and feel supported from onboarding through every step of their time with us. You’ll manage the details behind multi-state payroll, benefits administration, and HR systems, making sure nothing slips through the cracks. If you love balancing precision and people, know your way around Paylocity and pivot tables, and can explain a 401(k) match without making anyone’s eyes glaze over, we want to hear from you.

• Multi-State Payroll:
• Serve as backup to the primary payroll processor using Paylocity
• Assist with semi-monthly payrolls 
• Assist hourly employees with timecard management
• Follow up with supervisors in approving timecards
• Support documentation and reporting 

• Benefits Administration:
• Administer 401(k) plans by reconciling weekly contributions
• Lead benefit orientations and email communications for all FT and PT employees
• Assist new employees with accessing the portal and updating contributions
• Coordinate annual nondiscrimination testing, Form 5500 preparation, and audits
• Maintain retirement documentation and coordinate with third-party administrators
• Perform various administrative roles in connection with plans
• Assist employees in enrollments, terminations, and changes for health, dental, vision, FSA, HSA, life insurance, and other benefits
• Assist in annual open enrollment, including coordination with vendors and internal communication
• Audit deductions and ensure benefit eligibility and payroll alignment
• Resolve employee benefit issues and serve as liaison with insurance carriers
• Reconcile benefits invoices and coordinate payments

• HR Support:
• Launch onboarding packages to new hires and assist in completing the onboarding process, including I-9 verification.
• Provide ongoing HR support to staff, management, and partners regarding benefits, policies, and leave
• Maintain accurate and compliant records
• Respond to inquiries about firm policies, benefits, and general HR matters
• Maintain BDG Link to publish HR related information to employees
• Maintain employee data in Paylocity, including terminations, changes in position, union status, merit increases, etc.

• Required:
• Minimum of 3-5 years  of experience in HR, benefits, and payroll 
• Familiarity with 401(k), deferred compensation, and ERISA plan administration in a variable compensation environment
• Knowledge of Paylocity or comparable HRIS/payroll systems
• Advanced Excel skills (pivot tables, formulas, data analysis)
• Knowledge of state and local labor law and other compliance
• Experience conducting employee onboarding and benefits administration
• Exceptional organizational, reconciliation, and interpersonal communication skills
• Ability to explain benefit and tax concepts to non-financial professionals
• Strong self-motivation and ability to work independently in a remote setting
• Must be able to work 20-28 hours per week Monday-Friday

• Preferred:
• Bachelor’s degree in Human Resources, Accounting, Finance, Economics or related field
• Professional certifications (e.g., SHRM-CP, CEBS, CRPS)

BDG Media Inc. is proud to be an equal opportunity workplace. All qualified applicants will receive consideration for employment without regard to, and will not be discriminated against based on age, race, gender, color, religion, national origin, sexual orientation, gender identity, veteran status, disability, or any other protected category.

BDG is one of today’s leading global media companies with a portfolio of distinct digital and experiential brands that are shaping culture through its authentic and trusted storytelling. Audiences turn to our brands to hear from a set of diverse voices around the interests engaging the next generation. Founded in 2013, the Company reaches over 223 million readers and social fans and serves hundreds of the world's largest advertisers. BDG has global offices in New York, Los Angeles, Miami, London, and Paris.