Administrative Assistant

Description

Alturas Analytics is looking for an organized, helpful and friendly Administrative Assistant to join our team. The Administrative Assistant will keep our office running smoothly while juggling multiple tasks. This position answers phones, greets visitors, manages inventory, and supports day-to-day office tasks. If you enjoy supporting a team and staying on top of details, we’d love to hear from you! 

Salary: Starting at $19.13/ hour DOE

 Hours: 25 to 35 hours per week (flexible between the hours of 8am - 5pm)

Initial Review begins: June 10, 2025

This position is on-site in Moscow, Idaho.

About Us

Alturas Analytics, Inc. is a contract research organization, bioanalytical laboratory providing personalized MS/MS bioanalytical services to the pharma and biotech industries worldwide. We are a growing, privately owned company working with our collaborators to aid in the treatment and cure of disease. Joining the Alturas Analytics team means becoming a part of a supportive and passionate community. Our staff consists of talented, dedicated individuals who are committed to delivering the highest quality of service to our clients. Our goal is simple – to ensure that Alturas employees thrive so that we can do the best possible work in our field, ensuring greater care for our world.

Benefits

• We pay 100% of your premiums for health, dental, and vision insurance and 25% of the premium for dependent coverage
• Paid time off (starting at 3 weeks/year) and paid holidays
• Bonus program based on company-wide goals
• Health Savings Account (HSA) (with company match) and Flexible Spending Account (FSA) options
• Life insurance and short- and long-term disability at no cost to you
• Safe Harbor 401k with an automatic 3% employer contribution
• Employee Assistance Programs focused on mental health
• Voluntary Life, AD&D, Critical Illness and Accident insurance

Perks

• Work-life balance
• Tuition reimbursement
• Opportunities for continuous learning and development
• Relaxed yet professional environment
• Professional development opportunities 
• Wellness program
• Charitable donation matching
• Paid time off for volunteering
• Monthly catered lunches, holiday celebrations, unlimited (good) coffee, beverages, snacks and more!

Position Summary:

 The Administrative Assistant will perform administrative and office support duties as directed by the Office Manager. This position is not involved in any GLP-related activities within Alturas Analytics, Inc. Duties include fielding telephone calls, checking in and directing visitors, word processing, creating spreadsheets and presentations, filing, sorting, and distributing mail and shipments. Extensive software skills are required, as well as strong communication skills and the ability to work independently. 

Essential Duties and Tasks:

• Answers and fields incoming phone calls.
• Provides customer service, checking in visitors and notifying appropriate staff of arrival.
• Maintains front desk and kitchen cleanliness and organization.
• Maintains inventory of office, breakroom, and marketing supplies.
• Replenishes breakroom supplies throughout day.
• Orders meals for office lunches and client audits.
• Assists with business-related travel booking processes.
• Records product information in tracking software.
• Prepares conference rooms for meetings.
• Sorts and distributes mail and shipments.
• Assists in event planning, coordination, and execution.
• Prepares company videos for lunches and other events.
• Arranges office equipment and furniture, and ensures all are working properly
• Performs various administrative tasks, including word processing, copying, filing, etc.

Additional Duties and Tasks:

• Performs back up Office Manager duties in the absence of the Office Manager
• Performs other duties as needed or assigned

Requirements

Education and Experience Requirements:

• High school diploma
• Working knowledge of complete MS Office suite

Nice-to-have

• Experience in an office environment is preferred
• Experience managing supplies, organizing common areas, or supporting meetings 

Skills and Abilities Requirements:

• Skills in verbal and written communication
• Skills in use and maintenance of office equipment
• Ability to interact with staff, clients and visitors in a professional, cordial manner

Physical Requirements:

• Position requires sitting over 2/3 of the time
• Position requires working in front of a computer monitor over 2/3 of the time 
• Position requires walking less than 1/3 of the time between departments/offices
• Position requires standing less than 1/3 of the time
• Position requires talking or hearing up to 2/3 of the time
• Position requires use of hands and manual dexterity over 2/3 of the time
• Position requires reaching with hands and arms up to 1/3 of the time
• Position requires lifting up to 10 lbs. less than 1/3 of the time 
• Position requires lifting up to 50 lbs. on occasion 

About the Area

Located in a vibrant town and home to the University of Idaho, Moscow, Idaho is a friendly community with beautiful natural surroundings and a lively cultural scene. You'll enjoy walkable streets, live music, and access to some of the best outdoor recreation opportunities in the country. The Palouse area is made up of several neighboring towns, including Pullman, Washington, where you'll find a bustling college town environment with diverse dining options, events for everyone, and the Washington State University campus.

Community Involvement

Our goal is to build an enduring company of integrity in an environment that provides rewarding career paths, and empowers individuals to engage in the well-being of the communities in which they reside. We seek to inspire the next generation of scientists through involvement of educational programs at every level. From making science fun for elementary-aged students, active participation in science fairs and guest lecturing at the undergraduate university level, we are stepping towards fostering a generation where science is exciting and an integral component of everyday life. In addition to company support for community programs, Alturas offers employees paid time-off for individual volunteer activities and matching monetary donations to numerous 501(c)(3) organizations.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.