Copy of Recruiting & Admin Specialist

Description

Position Summary: The Recruiting & Admin Specialist will be responsible for managing the end-to-end recruitment process, onboarding new employees, and general administrative support. The ideal candidate will have a passion for talent acquisition and a commitment to creating positive front end employee experience from the very beginning of their journey with our organization. We are looking for a motivated and detail-oriented individual to join our HR and Operations team.

Part Time Mon-Friday 20hrs.

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Recruiting:

· Collaborate with hiring managers to define job requirements and develop job descriptions.

· Posting jobs on all our websites and maintain them as needed.

· Collaborate with managers in screening resumes, conducting initial interviews, and assessing candidates’ qualifications and fit for the organization.

· Maintain an applicant tracking system to ensure a smooth and organized recruitment process.

· Collaborating with managers and scheduling onboarding for new hires.

· Set up, update, and maintain employee records/personnel files, track data such as start dates, job changes, terminations, etc. Ensure the integrity and confidentiality of human resource files and records are maintained. Ensure upkeeping and integrity of management team files.

Onboarding and Offboarding:

· Develop and implement an effective onboarding program for new hires.

· Prepare onboarding materials, including welcome packets, training schedules, and company policies.

· Conduct orientation sessions to introduce new employees to the company culture, values, and expectations.

· Ensure that all necessary documentation is completed, including tax forms, benefits enrollment, and compliance training.

· Manage the offboarding process for departing employees, ensuring a smooth transition.

· Ensure the return of company property and completion of necessary paperwork.

Administrative support:

· Responsible for Preparing and printing anniversary certificates and employee badges.

· Responsible for all documentation and distribution of incoming/outgoing mail.

· Maintain cleanliness of the administrative office and community room.

· Manage and order office supplies as needed for all facilities.

· Provide administrative assistance as requested.

· Responsible for all All Staff & Board meeting shopping as well as room set up and take down.

· Greet and direct clients and visitors to the facility appropriately.

· Ensure secondary coverages for all incoming calls during business hours in a professional manner and direct calls appropriately; coordinate phone coverage with Shelter staff as needed.

· Maintain knowledge of all Ain Dah Yung Center programs and services and other service providers for Native American youth and families.

· Travel between sites and other business-related destinations.

· Other duties as assigned.

Requirements

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

• Bachelor’s degree preferred

• Associate degree in human resources, Business Administration, or a related field.

• 2+Years in recruiting and onboarding.

• Must have a driver’s license.

• 2-4years of administrative and/or data entry experience required.

• 2+ years of office management/coordination experience preferred.

• Must be cognizant and sensitive to the needs of homeless youth and at-risk families.

• Knowledge of and sensitivity to the American Indian community