Executive Admin

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

AECOM is seeking an Executive Admin for one of our offices in Sacramento, CA.

SUMMARY

This role is to provide direct support to the Chief of Contract Administration. This pivotal role serves as the Chief’s right hand, handling a wide range of senior-level administrative responsibilities. The ideal candidate will demonstrate strong organizational skills, critical thinking, and the ability to distill complex information into clear, actionable insights. This position requires a proactive, resourceful individual who can operate with discretion and professionalism in a fast-paced environment.

JOB RESPONSIBILITIES 

• Provide direct senior-level administrative support to the Chief of Contract Administration
• Review and analyze emails and related attachments, offering concise summaries and identifying key action items or decision points
• Manage scheduling, meeting coordination, and logistical planning for the Chief, including attendance at internal and external meetings
• Maintain organized digital and physical files to ensure seamless access to key documents and information
• Exercise independent judgment in handling confidential information and prioritizing competing deadlines
• Draft, edit, and format reports, memos, and presentations as needed
• Serve as a point of contact between the Chief and other departments, consultants, or stakeholders
• Identify process efficiencies and provide recommendations to improve administrative workflows
• Support other related duties as assigned to ensure smooth functioning of the office

MINIMUM REQUIREMENTS

• BA/BS + 8 years of relevant experience or demonstrated equivalency of experience and/or education

PREFFERED QUALIFICATIONS

• Bachelor’s degree in any field preferred.
• Experience supporting public sector executives or working within a government agency is highly desirable.
• Familiarity with contract administration, procurement processes, or large-scale infrastructure projects is a plus.
• Notary Public or administrative certifications (e.g., CAP, PMP) are a bonus but not required.

• Travel may be required
• Sponsorship is provided

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.