Cluster Accounts Payable

Join the team at The Balfour - A Morgans Original, a historic Miami Beach landmark since 1940, now managed by Ennismore. The Balfour is an Art Deco gem in the South of Fifth neighborhood with iconic original design touches that feel like a laid-back social hub for guests and the neighborhood.  Be part of a team dedicated to maintaining the hotel’s legacy while delivering outstanding service in this unique and dynamic setting where you can be your best self.

Job Purpose:

Under the general guidance of the Finance Management Team, assist in ensuring proper review, timely processing and communications of all disbursements in accordance with the hotels policies and procedures.

Duties & Functions:

• Post, correct and report accounts payables to ensure accurate, timely information
• Maintain accurate and controlled procedures for expenditure within the hotels
• Ensure timely disbursement of funds with regard to both suppliers and the cash flow of the hotel
• Maintain suitable storage and archiving of all accounts payable
• Respond to customer requests, inquiries and problems in a quick efficient manner to maintain a high level of customer satisfaction and a quality service
• Perform special projects and other responsibilities as assigned
• Recommend and implement procedural changes
• Analyze and maintain all vendor communication and correspondence including, but not limited to: reviewing and processing invoices and disbursements, preparing various reports, monitoring critical payment lists, verifying vendor statements
• Monitor and ensure compliance of hotels approval levels, expense reporting procedures, expense dictionary usage, and other policies and procedures as required
• Maintain purchase order systems (BirchStreet), which include a listing of open PO’s for goods received but not invoiced, filing, notification of PO discrepancies, etc.
• Reconciliation of food and beverage purchases
• Reconciliation of receiving logs with the appropriate personnel on a weekly basis
• Ensure compliance with applicable state tax regulations
• Keep supervisor informed of any unusual events and/or deviations from policies or procedures
• Any other reasonable duties as assigned by the supervisor or manager
• We recognize we are in the hospitality industry and that may require us to provide lateral service. We will on occasion call for each individual in the team to on a routine basis perform various related tasks as needed in the spirit of providing exceptional guest service

SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation.

• BirchStreet Systems knowledge is a plus
• College Degree in Business, Hospitality, or Related field preferred
• At least one (1) year in a public contact position experience, preferably in an upscale or lifestyle brand hotel
• Proven team leader with a high level of energy and motivation with a proven track record of living the company's values
• An intermediate to proficient understanding of Computer systems such as: Opera, Microsoft Word, Excel & Outlook is preferred
• Enter and locate work related information using computers and/or point of sale systems
• Ability to spend extended lengths of time viewing a computer screen
• Possess a gracious, friendly, and fun demeanor
• Ability to multitask, work in a fast-paced environment and have a high level attention to detail
• Maintain positive and productive working relationships with other employees and departments
• Ability to work independently and to partner with others to promote an environment of teamwork
• Must be able to stand or walk a minimum eight-hour shift
• Must be able observant and quick to respond to various situations while also multitasking and handling stressful situations
• Must be able to twist, tow (push or pull), reach, bend climb and carry objects as necessary
• Must have excellent communication skills and be able to read, write, speak and understand English
• Must be able to work inside and outside at all times of the year as needed, based upon business volumes
• Knowledge of federal, state and local laws governing equal employment opportunity and civil rights, occupational safety and health, wage and hour issues, and labor relations

What's in it for you...

• The opportunity to join an innovative, fast-growing, international group that’s committed to not just building new hotels but building a global brand.
• The chance to challenge the norm and work in an environment that is both creative and rewarding.
• Become part of a team that’s very passionate about creating great hospitality experiences and exploring new locations at every opportunity.
• A competitive package and plenty of opportunity for development.

Morgans Originals is part of the Lifestyle Collective of Ennismore.  Ennismore is a creative hospitality company with a global collective of entrepreneurial and founder-built brands with purpose at their heart.  Ennismore and Accor entered a joint venture in 2021, creating a new autonomous entity and the world’s fastest-growing lifestyle and leisure hospitality company.