Project Manager

Department: Project Management

Employment Type: Full Time

Location: Phoenix, AZ

Description

Key Responsibilities

• Capable of successfully supervising a project with a project budget range of $10M - $60M, under various delivery methods, diversity in market sectors and varying complexities
• Work closely with the Estimator during the preconstruction phase in managing the various design phases and setting the GMP and establishing the projects General Conditions
• Work closely with the Superintendent(s) and project team in maintaining and enforcing project site safety programs
• Make Project Cost Control a priority
• Thoroughly review current and future Change Orders 
• Develop all cost and budget projections
• Constantly review and evaluate General Condition’s costs
• Compile and prepare accurate Monthly Reconciliation Reports e.) Create and maintain monthly Cash Flow Reports
• Manage monthly pay applications and Subcontractor invoicing
• Responsible for overall project profitability
• Monitor project progress with Superintendent(s)
• Work with Superintendent(s) as necessary to make schedule “course corrections” to insure project completes on time
• Work closely with the Estimating Department during preconstruction
• Capable of being the bridge between Estimating and Operations for your specific project
• Partner with the Estimating Department to develop bid strategy, clarifications, and qualifications
• Lead the preparation of project bid packages, i.e. writing scopes of work and creating all applicable exhibits
• Prepare comprehensive subcontractor bid packages. Capable of preparing a “apples to apples” subcontractor bid analysis for the review lead Estimator, SPM and / or PX
• Whenever applicable, assist the Design Team in making decisions that improve the opportunity for success
• Assist Business Development with the preparation of responses to RFPs by providing technical writing, as required
• Participate in presentations to prospective Owners
• Promotes “Best Practices” within the WEO organization
• Provide leadership to the project team to ensure quality control remains a priority throughout the building process
• Ensure documentation of all claims are being properly handled to avoid litigation
• Cash Flow Projections and Forecasting Costs
• Train the PE and APM’s on cost control measures, Change Order Requests, Invoicing, Purchase Orders and Pay Applications
• Negotiate Change Orders with subcontractors
• Lead the resolution of all project specific issues
• Oversee the entire team to ensure CMiC is set up correctly, i.e. Submittal Registry, budget, etc.
• Oversee and manage that the entire team is utilizing PlanGrid to organize all contract documents and progress photo documentation occurs on a weekly basis and get properly achieved
• Oversee management of the Material Procurement Log to ensure timely deliveries that correspond with the projects P6 schedule
• Manage and guide the team with regard to the contract close out process (O&M manuals, As-Builts, etc.)
• Represent WEO at Owner, Subcontractor and coordination meetings
• Lead weekly OAC Meetings and be viewed as the project leader with the Owner, architect, construction manager, etc.
• Review meeting minutes for accuracy and content prior to distribution
• Provide guidance to the team on desired format and content to best organize all closeout binders
• Basic understanding of insurance in the construction industry and its impact on the construction agreement and subcontractor’s agreement in particular indemnification language, liability and policy limits
• Understands bonding procedures, and requirements, including payment and performance bonds, sub bonds, bonding over liens, Subguard, etc.
• Understands the basics of Owner’s Contract: AIA 101, AIA 111, AIA General Conditions agreements
• Attend and participate in WEO Quarterly Risk Management (QRM) Trainings
• Participate in WEO networking events
• Participate in all PM Round Tables
• Contribute to BD efforts, i.e. attend conferences, seminars, industry events, maintain relationships with past Owners, etc.

• Ensures all administrative systems are properly set up, implemented, supervised and maintained 
  • a.)  Filing systems and document control procedures
  • b.)  General Correspondence
  • c.)  RFI / Submittal procedures and logs d.) Contract Change Order procedures e.) Subcontractor Tracking Log
  • f.)  Material tracking procedures / logs
  • g.)  Billing procedures, Owner, subcontractor and supplier h.) Project close out / punch list procedures
• Create and maintain a positive work environment at the project jobsite
• Promote team bonding and extracurricular activities at the project level
• Provide the leadership, management and training to ensure all WEO project team members contribute to the successful delivery of the project
• Delegate authority and assign supervisory responsibilities to the jobsite team
• Manage the project subcontractor and supplier community, provide leadership in their project coordination, procurement and scheduling efforts
• Take a leadership role in resolving project claims and disputes
• Serve as the primary point of contact with the Owner; strive to build a positive relationship
• Conduct performance reviews on assigned staff
• Understand all contract requirements and deliverables. Lead and manage the project team accordingly
• Chair project meetings, ensure meeting minutes properly reflect issues and accountabilities
• Prepare, review and distribute Change Order Requests for all subcontractors
• Properly forecast all costs and projected fee with the Monthly Reconciliation Report
• Ensure the timely delivery to the jobsite of all project equipment and materials (procurement)
• Coordinate with the project team to ensure the date subcontracts must be awarded by are in alignment with the required material on-site dates, per the P6 schedule
• Oversee the entire submittal process with the subcontractors, PE’s, SPE’s, APM’s and design team
• Review the overall project schedule and 8-week look ahead schedules prior to distribution to the Subcontractors and Owner
• Thorough understanding of CPM scheduling principles and the use of Microsoft Project or P6 scheduling software. Committed to WEO scheduling policies regarding baseline project schedule, 8-week look ahead schedules, recovery schedules, fragnets, etc.
• Ensure the you management staff is finding conflicts in the contract documents and issuing “Request for Information” (RFI) to the appropriate party / parties in a timely manner
• Work closely with your management team and Superintendent(s) to find practical solutions to field problems or conflicts found in the contract documents prior to issuing RFI’s
• Partner with the Project Superintendent(s) in providing safety orientation to all field workers prior to their start of work on site
• Assist the Project Superintendent(s) with generating and issuing incident reports
• Partner with the Project Superintendent(s) to ensure all Injury and Illness Prevention Plans (IIPP) documents have been submitted by all subcontractors
• Partner with the Project Superintendent(s) to ensure all Job Hazard Analysis (JHA) plans have been submitted by all subcontractors, as needed
• Partner with the Project Superintendent(s) to create the first draft of the projects Site Specific Quality Plan (SSQP)
• Partner with the Project Superintendent(s) to schedule all pre-installation meetings
• Oversee and manage the weekly Building Information Modeling (BIM) meetings to achieve a set of “clash free” documents for all MEPF trades
• Work closely with your project management team to develop an Owner training schedule, which shows when all applicable subcontractors will provide training to the Owner
• Ensure that all video recording for training has been completed and all training videos have been formally transmitted to the Owner, as part of our close out package
• Oversee and manage the punch list process working closely with your project management staff and Superintendent(s) to ensure we are 100% complete with all punch list items within 30-days of projects turnover / C of O
• Participate in initial and / or acceptance walks with the Architect / Owner, as needed

Skills, Knowledge and Expertise

• Effective written and verbal language communication skills
• Takes initiative, strives for increased responsibility and has a desire to learn
• Shows emotional maturity, punctuality and dependability
• Motivate and contribute to the teamwork / morale of the project team
• Shows the desire and willingness to progress to the Senior Project Manager role and responsibilities

• Establish and maintain positive and effective working relationships with all (Owner, design professionals, various WEO departments, WEO project team, inspectors, and subcontractors)
• Show alignment with and promotes WEO Corporate Values
• See that all company policies are administered in a fair and consistent manner
• Participate in on-boarding and training for those you are supervising
• Involvement with the various WEO committees and part of establishing procedures and policies
• Mentor, coach and train as necessary to help subordinates achieve their career objectives

Benefits

• 100% ESOP
• Competitive Pay
• Bonus Program
• Medical/Dental/Vision Insurance
• PTO/Sick
• 100% Life Insurance
• 401(K) with Match
• Student Debt Program