Payroll Tax Analyst

A subsidiary of Veolia group, Veolia North America (VNA) is the top-ranked environmental company in the United States for three consecutive years, and the country’s largest private water operator and technology provider as well as hazardous waste and pollution treatment leader. It offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. VNA helps commercial, industrial, healthcare, higher education, and municipality customers throughout North America. Headquartered in Boston, Mass., Veolia North America has more than 10,000 employees working at more than 350 locations across the continent. www.veolianorthamerica.com

Position Purpose:

The Payroll Tax Analyst will be responsible for all payroll tax activities, including compliance with local, state, and federal regulations and filing local, state, and federal payroll tax returns through our third party tax provider. This role is responsible for the accuracy of payroll tax calculations, reporting of tax liabilities, responding to questions and special requests from employees and regulatory agencies. Additionally, the Payroll Tax Analyst will be required to remain knowledgeable of laws and regulations regarding taxes and payroll withholding procedures, and preparing special reports for internal or external stakeholders. This position will work directly with the Payroll team, HR Business Partners, HR Shared Services, Corporate Tax, Accounting and Finance teams, to achieve desired results for accurate reporting and efficiency through automation, as well as managing the relationship with our third party tax providers.

Primary Duties/Responsibilities:

• Responsible for weekly and biweekly multi-state payrolls tax reconciliation as well as supporting all aspects of quarterly tax reconciliation and year end processing for US FEIN’s (including US Virgin Islands and Puerto Rico). (FEIN count subject to change based on acquisitions/divestitures).
• Reviews and audits periodic, quarterly and year-end tax reports.
• Responsible for reviewing, analyzing, correcting any payroll tax related discrepancies within the payroll software and with the applicable federal, state, and local agencies.
• Accurate and timely preparation of all Local and Occupational Special Tax reporting, as well as any other unsupported items, that ADP currently does not support.
• Supports all audits, both internal and external, to ensure the Company complies with requests for payroll and tax data and to work with Auditors to successful resolution.
• Ensure compliance with all federal, state and local payroll tax regulations, including conducting any necessary tax research.
• Effective communication to the general population and executive management as necessary.
• Perform all year-end duties in preparation for W-2's including extensive analysis of the tax data. Assist with creating and preparing all W-2C's as well as amendment filings with ADP.
• Working with our third party provider to manage the resolution of all tax tracers and inquiries from various taxing authorities.
• Unemployment tax management including working with third party vendor.
• Ensure accurate reporting of all imputed income for stock transactions, relocations, and expatriate expenses.
• Ensure and validate all applicable tax rates are updated in the payroll software system and submitted to Tax Services in a timely fashion.
• Maintain Policies and Procedures related to their areas of responsibility.

Additional Responsibilities:

• Develops and implements special projects as assigned.
• Responsible for the development of communication materials to the general employee population, and to Executive management, when necessary.
• Oversee all assignment incentives and allowances paid to International Assignees, Inbound Foreign Nationals, and domestic employees on assignments to ensure timely and accurate payment; interact with third party providers regarding taxation.
• Oversee payroll entry for Foreign Nationals on ‘shadow’ payroll to ensure all costs are recorded timely, accurately, and in compliance with applicable tax law.
• Work with Tax Partners to ensure they have all necessary documentation to properly file US and Foreign tax returns for employees on assignment.
• Develop and Maintain relationships with tax vendors.
• Perform routine audits to ensure compliance with tax law and Company policies.
• Responsible for reviewing the accuracy of Payroll and Tax related Government Reporting and compliance testing as necessary.
• Payroll Tax SME for all acquisitions and / or divestitures.

Work Environment: 

• This is a hybrid position located in our Downtown Milwaukee office

Education/Experience/Background:

• Requires a Bachelor’s degree in Finance, Accounting, Human Resources or related field preferred or an equivalent combination of education and experience.
• Minimum of 5 years Payroll experience for a public company having a multi-state payroll of 5000 or more employees

Knowledge/Skills/Abilities:

• Proficient in multi-state and multi-location payrolls.
• Knowledge and experience in payroll tax of multiple legal entity tax filings, accounting and/or related subject matter desired.
• Proficiency in Google Workspace or Microsoft Office products, especially Word, Excel, and PowerPoint.
• Working knowledge of HR payroll Systems (preferably Workday).
• Automatic Data Processing (ADP) tax provider experience required.
• Knowledge of ADP Smart Compliance System.
• Outstanding organizational, time management and analytical skills.
• Possess strong communication skills (both written and oral).
• Ability to deal effectively with all levels of employees on highly confidential information.
• Ability to manage one’s own time while coordinating multiple concurrent projects.
• Ability to manage in a fast pace environment.
• Knowledge of International Payroll practices and common paymaster scenario.

Required Certification/Licenses/Training:

• Payroll (CPP), HRCI or related accreditation preferred.

Benefits: Veolia’s comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, savings accounts, tuition reimbursement, paid volunteering and more. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.