Alumni Events Student Associate, School of Law

Job Posting Title:

Alumni Events Student Associate, School of Law

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Hiring Department:

School of Law

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

10

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until May 15, 2026

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The University of Texas School of Law strives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community. 

Purpose

The Alumni Events Student Associate will assist in the planning and execution of high-profile events in a multitask environment, as well as a variety of administrative tasks for the Alumni Relations and Development office. 

Responsibilities

• Print nametags, RSVP lists, and prepare other event materials

• Complete mail merges, general clerical tasks, and data entry

• Organize event supplies and inventory

• Manage nametag table, event setup, breakdown, and other logistics

• Research venues and other possible vendors

• Assist with donor stewardship projects and other special projects

• Prepare pre- and post-event reports

• Greet alumni with a professional demeanor 

• Arrive on time for work and maintain a reliable attendance record

• Dress in office casual attire

• Other office, events, and development duties as assigned

Required Qualifications

• Enrolled at the University of Texas at Austin as an undergraduate student

• Meet minimum eligibility requirements for student employment

• Authorized to work in the United States

• Ability to work the entire 2025-26 academic year

Preferred Qualifications

• Previous customer service experience

• Knowledge or interest in event planning

• Knowledge and/or experience with UT policies and procedures and VIP database

Salary Range

$17 per hour

Working Conditions

• Typical office environment.

• Repetitive use of a keyboard. 

• Work may be performed at the Law School or off-campus for some events. 

• Some evening or weekend hours will be required.

Work Schedule

• Must be available to work at least 10 hours per week, preferably in 3+ hour shifts.

• Position begins September 1, 2025 (potentially sooner if available).

• Most work can be completed independently on a schedule that the employee determines with oversight and direction regarding deadlines and deliverables. 

• Work may be scheduled flexibly during core business hours of Monday to Friday, 8 AM to 5 PM.

• Must be available to work at signature events. Dates include September 19, October 24, November 22, 2025, and April 17-18, 2026. 

• Eligible for rehire for next semester based on performance.  

Required Materials

• Resume/CV

• Cover letter

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.