Executive Assistant I / Fellowship Coordinator- Pathology

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Closing Date:

07/24/2025

Type of Position:

Professional Staff - Operations

Job Type:

RegularDay Shift (United States of America)No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department:

COM | Pathology Academic

Department's Website:

Summary of Job Duties:

The Executive Assistant I / Fellowship Coordinator provides comprehensive administrative support to the Department Chair and Service Line Administrator in the Department of Pathology. This role also serves as the primary coordinator for the Pathology Fellowship Program. Responsibilities include managing calendars, communications, meeting logistics, and departmental events, while supporting educational and faculty initiatives. The ideal candidate is detail-oriented, professional, and able to manage multiple priorities in a dynamic academic environment.

Qualifications:

• Bachelor's Degree PLUS two (2) years of administrative or related experience OR High School Diploma/GED Plus six (6) years of administrative or related experience

Preferred Qualifications

• Bachelor’s Degree in Business Administration, Office Administration, or related field PLUS four (4) or more years of upper level or executive administrative support. 
• Experience using Workday to process financial transactions.

Additional Information:

Responsibilities:

• Provides direct support to the Department Chair and Service Line Administrator by maintaining calendars,
• preparing correspondence, & scheduling meetings
• Coordinates internal and external communications for the Chair & other administrators
• Schedules monthly staff meetings and prepares agendas and presentations
• Assists faculty as needed with administrative tasks such as promotion and tenure application.
• Coordinates travel arrangements and itineraries for faculty candidates and visiting guests
• Coordinates and assists with department events
• Coordinates Pathology Fellowship Program by maintaining records of applications, interviews, and selection of
• fellowship applicants.
• Monitors fellows’ educational and clinical progress to ensure appropriate progress and assists fellows with
• administrative tasks, such as ordering textbooks or registering for exams
• Assists Department Chair with various educational programs by preparing agendas, scheduling lectures, reserving classroom space, and other associated tasks

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

ResumeProof of Veteran Status, Unofficial/Official Transcript(s)

Special Instructions to Applicants:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

No Background Check Required

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Hearing, Manipulate items with fingers, including keyboarding

Frequent Physical Activity:

Feeling, Grasping, Repetitive Motion, Sitting, Standing, Talking, Walking

Occasional Physical Activity:

Crouching, Kneeling, Lifting, Pulling, Pushing, Reaching, Stooping

Benefits Eligible:

Yes