Administrative Assistant III

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.
 

Closing Date:

09/16/2025

Type of Position:

Clerical

Workstudy Position:

No

Job Type:

RegularNo

Institution Name:

University of Arkansas Pulaski Technical College

University of Arkansas - Pulaski Technical College at North Little Rock is an integral part of the Arkansas Technical and Community College System maintained by the State of Arkansas. The college is governed by the University of Arkansas System Board of Trustees and a seven-member Board of Visitors and derives its support largely from student tuition and fees and legislative appropriations.

UA - Pulaski Tech, a comprehensive two-year college, offers associate degree and certificate programs for students who plan to transfer to four-year colleges and universities and/or for career preparation and advancement. Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

For general application assistance or if you have questions about a job posting, please contact Human Resources at (501) 812-2839.

Department:

Workforce Development and BIC

Department's Website:

Summary of Job Duties:

The Administrative Specialist III reports to the Executive Director of Business and Industry Center and is responsible for receptionist and clerical duties, coordinating office activities, preparing special reports, maintaining class files, performing general purchasing and human resource duties, maintaining schedules, calendars, and rental agreements, overseeing the inventory and M&R process, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and agency policy.

• Provides receptionist duties including answering the phone and front-line customer service.
• Performs clerical duties including typing staff meeting minutes, assisting the staff as needed, printing certificates, assisting the instructional staff with printing, binding and other class preparation services.
• Creates all class files including registration information, evaluation forms, grant forms, student sign-in sheets and other documents required.
• Maintains a variety of data files and records for the center including all workforce education reporting which includes courses offered, financial records, attendance sheets, class schedules, and other required data.
• Performs general purchasing duties including completion and coordination of vendor set up, requisitions, invoicing, receiving and other duties.
• Performs general human resource duties including completion of supplemental contracts, concurrent employment forms, and other duties.
• Organizes the center’s facility rentals, responding to customer requests, and completing the facility rental agreement.
• Maintains master calendar for the center and utilizes the data to develop the security schedule.
• Oversees the M&R process for the center creating a spreadsheet for items that are no longer in use.
• Maintains a neat and clean work environment, professional appearance, communication, and attitude.
• Other duties as assigned.

Qualifications:

1. The formal education equivalent of a high school diploma; associate degree preferred.

2. Excellent computer skills to include Microsoft Office Suite; Word, Excel, Outlook

3. Excellent interpersonal and communication skills.

4. Dependability, reliability, punctuality and confidentiality are essential.

5. Accuracy, independent judgment, decision-making and problem-solving skills.

6. Must be a self-starter and willing to take initiative to learn new areas of information.

Additional Information:

Remote work is not available

Salary Information:

$30,000.00

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Special Instructions to Applicants

Human Resources
[email protected]

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check

University of Arkansas - Pulaski Technical College is committed to providing a safe campus community. Title IX protects the college community from sexual harassment in a school's education programs and activities. This means that Title IX protects the college community in connection with all academic, educational, extracurricular, athletic, and other programs of the school, whether those programs take place in a school's facilities, in college transportation, at a class or training program sponsored by the school at another location, or elsewhere.
 

We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Manipulate items with fingers, including keyboarding

Frequent Physical Activity:

Manipulate items with fingers, including keyboarding

Occasional Physical Activity:

Manipulate items with fingers, including keyboarding

Benefits Eligible:

Yes