Accounts Payable/Receivable Associate

Description

PURPOSE OF POSITION

The Accounts Payable/Receivable Associate provides financial, clerical, and administrative support to ensure efficient, timely, and accurate payment to internal staff and external accounts and vendors, as well as managing customer payment processing and account reconciliation activities.

ESSENTIAL FUNCTIONS

Accounts Payable:

• Pay all invoices on time in accordance with the given terms by each vendor
• Keep all internal systems up to date with appropriate information such as vendor details, terms, mailing addresses, W-9 information, and related documents
• Ensure transaction coding is followed per internal guidelines
• Workflow all related documents for approval prior to processing
• Follow up internally/externally on invoices that have not been approved/paid/received
• Prepare all checks for approval and signature
• Monitor all bank transactions and make entries into internal systems as necessary
• Follow company funds disbursement process and procedures
• Ensure that all confidential information is kept confidential
• Maintain a working knowledge of all administrative positions and provide backup when needed

Accounts Receivable:

• Post customer payments, investigate account discrepancies and communicate to appropriate Sales Representatives and Managers account collection issues
• Reconcile daily delivery routes
• Prepare daily bank deposit(s)
• Accomplish accounting and organization mission by completing tasks as needed

General Office Support:

• Provide backup receptionist coverage including answering phones, greeting visitors, and directing inquiries
• Assist with general office duties and administrative tasks as needed
• Support various departments with clerical and administrative functions
• Maintain office organization and assist with filing systems
• Performs other related work as assigned

Requirements

QUALIFICATIONS

Education & Experience:

• Associate degree (bachelor’s preferred) with 2 years of job-related experience in an accounts payable, accounts receivable, or accounting related position; AND/OR
• 3-5 years of related experience
• Familiarity with automated workflow management systems, financial software, and Microsoft Office Programs (Excel, Word, Outlook). 

KNOWLEDGE, SKILLS AND ABILITIES (KSAs)

• Strong knowledge of accounts payable and accounts receivable principles
• Knowledge of office administration and procedures
• Knowledge of general bookkeeping procedures
• Proficient in relevant computer applications and all Microsoft Office products
• Intermediate Microsoft Excel knowledge
• Strong analytical, organizational and mathematical skills
• A sense of urgency to identify and resolve pricing inconsistencies associated with multiple types of pricing records
• Knowledge of the general principles of data processing systems
• Ability to make administrative decisions in a variety of management areas including fiscal, personnel, procurement, and facility operations
• Ability to interpret and analyze financial and statistical records and reports
• Ability to establish and maintain effective working relationships with staff, vendors, other governmental agencies, and the public
• Ability to promote positive public relations and to convey the objectives of the facility to various groups and individuals
• Ability to communicate effectively
• Good interpersonal and communication skills
• Ability to work on own initiative
• Ability to handle wide range of tasks
• Understand and effectively communicate Summit Beverage's organizational mission and goals

PHYSICAL AND OTHER REQUIREMENTS:

This position may require 8-to-10-hour days Monday – Friday, flexible or after standard business hours on occasion. The ability to work onsite is expected. 

Seeing: 75-100% Must be able to read reports and use computer/general office equipment. Must be able to read and interpret documentation.

Hearing: 75-100% Must be able to hear well enough to communicate with employees and business contacts.

Standing/Walking: 0-24%

Sitting at Desk: 75-100%

Climbing/Stooping/Kneeling: 0-24%

Lifting/Pushing/Pulling (approx. 33lbs.): 0-24%

Grasping/Feeling/Hand Dexterity: 75-100%

Driving and Travel: 0-24%