Executive Assistant

Description

WHO WE ARE:

Spokane Eye Clinic is a physician owned practice established in 1955. We now have grown to more than 26 of the best doctors from around the country. Our providers see 110,000 patients throughout the clinics and perform nearly 12,000 surgical procedures annually. Our patient testimonials are outstanding, and staff enjoy the opportunities for growth throughout their career. Our dedicated in-house trainers have the ability to educate new hires from the basics to the more advanced skillsets required to serve our patients across the practice. This allows us to focus on hiring top talent with, or without, industry specific training. Our sight is a crucial part of our everyday lives and being part of a team that contributes to improved eyesight is highly rewarding! 

WHY YOU SHOULD JOIN US:

We have so much to offer! As a member of the Spokane Eye Clinic family, our employees enjoy a trusting, supportive, and positive work environment and excellent benefits.

• Health Insurance on the first of the month following date of hire.
• Free employee Dental, Life and AD&D coverage first of the month following 90 days.
• Company provided Vision coverage. 
• Begin to accrue PTO on their first day and can request to use accrued days after only 90 days.
• We also offer 401k and a Profit-Sharing plan to save for your future.
• FUN activities, and more.

SUMMARY STATEMENT & PURPOSE: This position provides administrative support to the Senior Leadership Team to include, maintaining calendars, scheduling meetings, making travel arrangements, taking meeting minutes, typing and formatting policies, procedures, forms and posting them to the intranet, coordinating updates to the website, and coordinating the printing and proofing of company print materials.   

ESSENTIAL DUTIES & RESPONSIBILITES:

Actively manages the calendars for the CEO, CFO, and COO to ensure recurring and as-needed meetings are scheduled and rescheduled timely and to support the senior leadership team’s productivity and responsiveness to organizational needs. 

1. Makes travel arrangements for Senior Leadership team members and their direct reports, as needed, physicians, as requested, and in support of physician recruitment efforts.   
2. Arranges meetings to include scheduling, ordering food, room set up, obtaining audio/visual aids and notifying attendees.
3. Takes minutes, as requested, at organizational meetings with primary support dedicated to physician related meetings and leadership team meetings. 
4. Assists in the design, maintenance, review and organization of organizational policies, procedures, and forms
5. Coordinates updates to the website with external marketing company and facilitates the creation and updating of select print materials to include physician bio-cards, all company business cards, the physician directory, and other internal marketing publications. 
6. Sets up and maintains the schedule for after-hours, emergency care coverage of Spokane Eye Clinic patients and any other contracted facilities. 
7. Provides administrative support for special events, internal communications, and mailings in support of operations. 
8. Coordinates the renewal of company insurance policies (Medical Malpractice, Cybersecurity, Directors & Officers, Property) by assisting in data collection and renewal form completion. 
9. Assists the physicians in processing annual dues, subscriptions, memberships (WAEPs, AAO) in coordination with Finance. 
10. Handles confidential information with a high level of sensitivity. 

Requirements

MINIMUM QUALIFICATIONS:

• At least 1 year of experience as an executive secretary or administrative assistant.
• Proficient in Microsoft Office applications (Word, Excel, and Outlook, PowerPoint,) online survey tools, and databases and ability to learn other software programs as needed.

PREFERRED QUALIFICATIONS:

• 5 years of experience as an executive administrative assistant.
• Experience supporting multiple leaders.
• Experience with marketing and social media.