Unit Secretary/ Admin Support
Description
JOB SUMMARY: While maintaining good public relations with community and implementing the vision of the Agency, this position handles secretarial and clerical responsibilities of specific professional staff members.
RESPONSIBILITIES: An employee in this classification is responsible for the following duties: typing correspondence, memos, forms and reports from dictated notes, dictaphone or handwritten copy using a computer or electric typewriter; reviewing documents and forms to assure completeness and accuracy; answering telephone console, taking messages and directing calls to appropriate staff; distributing mail; maintaining appointment calendars; making arrangements for meetings; maintaining manuals, files and records; updating data stored in the computer system; other clerical/secretarial assignments as assigned.
SUPERVISION RECEIVED: Close supervision from Manager of Administrative Support Services, District Manager or Senior Administrative Secretary.
SPECIAL SKILLS AND KNOWLEDGE: Bilingual/Spanish
Requirements
EDUCATION: Training and experience equivalent to completion of twelfth grade. Three years of clerical/secretarial work experience. Will consider education in lieu of experience, 2 years college equal 1 year experience.
SPECIAL SKILLS AND KNOWLEDGE: Knowledge of office practices and procedures; English, spelling and grammar; ability to type accurately at a rate of not less than 55 words per minute using a computer and/or electric typewriter. (Preference will be given to any applicant with experience utilizing computer equipment in a clerical/secretarial position.) Ability to do secretarial/clerical work involving a degree of independent judgment and requiring accuracy and speed. Knowledge of dictating equipment and how to transcribe. Ability to work cooperatively with others. Knowledge of medical terminology helpful.
OTHER: Use of an automobile, possession of a valid driver’s license and automobile liability insurance for the minimum amount prescribed by law or the ability to provide for independent transportation.
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