Marketing Administrative Assistant

Description

Mechanical One is a growing company owns and operates five leading local brands in the HVAC, plumbing, and electrical services industries. Our mission is to provide exceptional home services to our communities while fostering a supportive and collaborative environment for our individual companies. Our centralized marketing department is the driving force behind the growth and success of each of our brands, and we are looking for a motivated and organized Marketing Administrative Assistant to join our team.

Job Summary:

We are seeking a highly organized and proactive Marketing Administrative Assistant to provide crucial support to our bustling marketing department. The ideal candidate will be a master of multitasking, possess a keen eye for detail, and have a passion for marketing and administrative excellence. This role is essential in ensuring the smooth and efficient operation of our marketing initiatives across all five of our home service companies. You will be the organizational backbone of the department, enabling the team to focus on creating and executing impactful marketing strategies.

Administrative & Organizational Support:

• Maintain and organize marketing calendars, scheduling meetings, appointments, and project deadlines for the marketing team.
• Manage and organize digital assets, including photos, videos, and marketing collateral for each of the five subsidiary companies.
• Prepare and distribute marketing reports, presentations, and correspondence.
• Assist in budget tracking, processing invoices, and maintaining records of marketing expenses.
• Answer and direct phone calls and emails to the appropriate marketing team members.
• Order and maintain inventory of marketing materials and office supplies.

Marketing & Communications Support:

• Assist in the coordination and execution of marketing campaigns across various channels (social media, email, direct mail, etc.).
• Help create and schedule social media content for each of the five company brands.
• Assist with updating website content, including blog posts, service pages, and promotional offers.
• Support the creation and distribution of internal and external newsletters.
• Conduct basic market research on industry trends and competitors.
• Assist in gathering and organizing customer testimonials and reviews.

Team & Inter-Company Collaboration:

• Serve as a key point of contact between the central marketing department and the five individual companies.
• Facilitate the flow of information and marketing materials to ensure brand consistency across all entities.
• Assist in coordinating marketing efforts for local events, trade shows, and community sponsorships for each company.
• Collaborate with other departments as needed to support overall business goals.

Requirements

Qualifications and Skills:

• High school diploma or equivalent; Associate's or bachelor’s degree in marketing, Business Administration, or a related field is a plus.
• Proven experience as an administrative assistant, marketing assistant, or in a similar role.
• Excellent organizational and time-management skills with the ability to prioritize tasks2 and manage multiple projects simultaneously.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with marketing software and social media platforms (e.g., Hootsuite, Mailchimp, WordPress).
• Experience with graphic design tools (e.g., Canva, Adobe Creative Suite) is a plus.
• A proactive and resourceful problem-solver with a strong attention to detail.
• Ability to work independently and as part of a collaborative team.
• A positive attitude and a willingness to learn and take on new challenges.
• Experience in the home services industry (HVAC, plumbing, electrical) is desirable but not required.
• Must pass a drug test

What We Offer:

• Competitive salary

• Health insurance, paid time off, professional development opportunities.

• A dynamic and supportive work environment with opportunities for growth.