Freight Logistics & Billing Specialist

Position Type: Full-Time

Working Hours: CST

About Pavago

Pavago is a global recruiting partner that finds elite talent for growing companies and matches them with exceptional professionals around the world. We help clients scale quickly while providing candidates with fulfilling, long-term remote careers.

About Role

Our client is a dynamic company focused on optimizing rail logistics operations. Our team values precision, organization, and efficiency to ensure smooth railcar fleet management and billing processes.

We are seeking a detail-oriented and organized Freight Logistics & Billing Specialist to join our client's team. The ideal candidate will be fluent in English, experienced with invoicing, billing, and railcar fleet management, and comfortable learning new internal systems. The role involves monitoring the routing of railcars, issuing movement instructions, and managing invoicing and voucher creation.

Key Responsibilities

• Railcar Fleet Management: Monitor the routing of the railcar fleet and issue precise instructions to move railcars from origins to destinations.
• Invoicing and Voucher Creation: Handle 50% of daily tasks focused on generating invoices and vouchers, ensuring accuracy and timely follow-up on accounts receivable.
• Billing and Document Management: Manage billing processes and maintain accurate documentation, dedicating about 25% of the workday to these activities.
• AR Follow-Up and Management: Manage and follow up on accounts receivable, resolving billing discrepancies and coordinating with clients to ensure timely payments and accurate records.
• Communication and Coordination: Collaborate effectively with internal teams and external partners via MS Teams and Zoom to ensure operational efficiency.
• Workflow Optimisation: Quickly learn and streamline internal systems to optimise processes and enhance productivity.

Required Experience & Skills

• Experience: 3+ years of experience in rail logistics, invoicing, billing, or related areas.
• Software Proficiency: Comfortable using MS Teams, Zoom, and Excel; quick learner on internal tools and systems.
• Communication: Fluent English communication skills are essential, with an understanding of diverse accents preferred.
• Detail Orientation: Strong attention to detail to manage complex logistics and billing tasks accurately.
• Organizational Skills: Highly organized to handle multiple responsibilities and maintain accurate records.

Why You're a Perfect Fit?

• Fluent English: You communicate clearly in English and can adapt to various accents with ease.
• Detail-Oriented: You have a meticulous approach to managing invoices, vouchers, and railcar routing instructions.
• Organized: You keep workflows and documentation structured and up-to-date.
• Quick Learner: You rapidly master new tools and internal systems to improve workflow efficiency.
• Experienced with Systems: You bring experience using logistics or billing systems and regularly identify ways to streamline work processes.

What Does a Typical Day Look Like?

You will spend about half your day managing invoicing and voucher creation, ensuring all accounts receivable follow-ups are handled promptly. Another quarter of your time will focus on billing and document management, maintaining clear and accurate records. The remaining 25% involves overseeing railcar fleet movements—monitoring routing and issuing precise instructions for railcars to move between specific origins and destinations. Frequent use of MS Teams and Zoom will keep you connected with colleagues and partners. As a quick learner, you'll continuously optimise workflows by mastering internal systems and proposing improvements.

Interview Process

• Initial Phone Call – Engage in a brief conversation to understand your experience and suitability for the role.
• Video Interview – Dive deeper into your professional background and assess your skills in a 30-minute call.
• Final Client Interview – Have a comprehensive discussion with our client to ensure mutual alignment.
• Background Checks – Conduct swift verification of your references and past employment details.

Ready to Apply?

If you’re passionate about managing rail logistics with precision and driving efficient billing and invoicing processes, this is the role for you. Ready to join our client's dedicated team, and make an impact? We’d love to hear from you!