Sales Assistant - Bilingual

Parragon is a leading global creator of books and gifts for all ages. It is also one of the largest licensed publishers in the world, representing brands such as Disney, Marvel, The World of Eric Carle, Mattel, Nickelodeon and Discovery Kids. For more than 25 years, we have produced innovative and high-quality product formats that have delighted consumers and inspired a lifelong love of books, games, learning and play. Parragon conceives and creates more than 2000 new product concepts annually and distributes over 50 million dynamic books and gifts to more than 35 global markets. For more information, visit www.parragon.com

New York City based Publishing company seeks a highly organized, Bi-Lingual Sales Administrative Assistant for our Latin America market.

Responsibilities:

· Create and edit sales presentations and sales materials using PowerPoint and Excel

· Interacting with customers and outside sales representatives

· Send book samples to customers (MUST be able to lift 25-30 pound boxes)

· Process and track purchase orders through internal software system

· Manage account order history of confirmed projects

· Tracking inventory utilizing Excel database

· Manage/Assist with special projects as needed

· Set up new accounts, including payment terms, and keep information updated and current

· Create invoices for orders and track payments

· Create contracts, as well as, track and maintain customer’s files

Desired Skills and Requirements:

· Advanced Microsoft Excel, Word and PowerPoint skills

· Strong Microsoft Outlook skills, including calendar management

· Excellent written and verbal communications skills

· Ability to prioritize, multitask and have excellent time-management skills

· Must be able to meet strict deadlines

· Ability to work independently and take initiative

· Great attention to detail and excellent follow-up skills

· Professional appearance

· Ability to work well with all levels of management and staff, as well as, clients and vendors

Education/Experience:

• Fluency in Spanish is a MUST
• Bachelor’s degree preferred, Associate’s degree required
• At least 2 years of work experience in an administrative role
• Prior publishing or marketing experience is preferred, but not required

We offer a competitive salary and generous benefits which include:

· Medical, dental, vision, life and long term disability insurance

· 401K plan

· Paid vacation and sick days

· Paid holidays