Payroll & Benefits Specialist

Moneta is an independent Registered Investment Advisor (RIA) wholly focused on going further for our clients. We are one firm with many solutions and we provide a full spectrum of financial advisory services. Still, our true purpose is centered on building relationships and providing exceptional service to our clients around the globe. For that reason, we’ve built an entrepreneurial business model organized around our clients. We also have the unique ability to trace our history back nearly 150 years, which demonstrates our ability to evolve to meet the needs of those we serve.

The Payroll and Benefits Specialist plays a key role in ensuring accurate and timely payroll processing and effective administration of employee benefit programs. This position is responsible for maintaining payroll records, managing employee data, and ensuring compliance with federal, state, and local regulations. The specialist also serves as a primary point of contact for employee inquiries related to payroll and benefits, delivering high-quality service and clear communication. This role requires meticulous attention to detail, strong knowledge of payroll laws and benefit plan administration, and the ability to handle sensitive information with confidentiality. Working closely with HR, Finance, and third-party vendors, the Payroll and Benefits Specialist helps support a positive employee experience while maintaining operational accuracy and efficiency.

Essential Responsibilities

• Process Payroll Accurately and Timely - Calculate wages, overtime, bonuses, and deductions; maintain accurate payroll records; and ensure compliance with federal, state, and local tax regulations.
• Administer Benefits Programs - Administer benefit enrollments, terminations, and changes; reconcile premium deductions with billing statements; and manage COBRA and other benefit payments.
• Ensure Regulatory Compliance - Monitor and apply payroll and benefits regulations, assist in compliance testing and preparing year-end tax and benefit documents.
• Maintain Accurate Employee Records - Keep payroll and benefits data up to date, ensuring integrity and compliance with audit and reporting requirements.
• Generate Payroll and Benefits Reports - Produce internal and external reports for audits, leadership, and regulatory agencies as needed.
• Support Open Enrollment and Plan Reviews - Coordinate open enrollment activities, assist with benefit plan evaluations, and support employees through enrollment processes.
• Provide Employee Support - Serve as first point of contact for employee questions on payroll, tax withholdings, and benefit options and procedures.
• Collaborate Cross-Functionally - Partner with HR, Accounting, and other departments to ensure accurate processing, resolve discrepancies, and improve workflows.
• Other miscellaneous duties as needed

• Bachelor’s degree in human resources, accounting, business administration, or a related field
• 2-5 years of experience payroll processing and benefits administration, including multi-state payroll
• Fundamental Payroll Certification (FPC) a plus
• Experience with ADP Workforce Now strongly preferred
• Proficient in Microsoft Office applications
• Must be authorized to work in the United States

This is a full-time, non-exempt position, reporting to the Manager of Payroll and the Manager of Total Rewards.

Moneta is committed to providing the best possible care for our employees; part of this care includes offering comprehensive benefits that enhance the well-being of employees and their families: 

• Paid holidays
• Paid time off (PTO)
• Employer cost-shared medical and dental insurance
• Employer-paid short-term disability, long-term disability, AD&D insurance, and basic life insurance
• 401k Match – 50% of employee contributions up to 6% of compensation
• Discretionary annual profit-sharing bonus
• Paid parental leave
• Professional development reimbursement
• Paid volunteer time off (VTO)
• Employee referral incentive bonus program
• Onsite wellness programs & rewards
• Employee engagement activities

Moneta is a fiduciary fee-only Registered Investment Advisory firm and unable to hold securities licenses with the exception of Series 65.  We also do not allow outside business activities, insurance commissions, and/or trails.