Executive Admin Assistant
Role Specific Information
Job Description
This role is based at our Corporate Office in Menomonee Falls, WI. You’ll work onsite from Monday through Thursday, with the option to work remotely on Fridays.
About the Role
As Executive Administrative Assistant, you will support the executive board on daily administrative functions related to correspondence, calendaring, travel and expenses, financial and other reporting, presentations and other special projects..
What You’ll Do
Maintain executive calendars and support with emails as needed
Coordinate all meetings, including agendas, refreshments and meals, meeting rooms and invitations
Ensure timely and appropriate responses to incoming mail and email, including monitoring general email boxes, distributing correspondence accordingly, calendaring response deadlines, drafting written responses to all levels of management and key resources and customers
Set up and maintain email lists and access to meeting rooms
Order and maintain supplies and equipment for the department
Prepare and publish reports, presentations and spreadsheets
File and maintain department records and other necessary documentation
Schedule travel
Process expenses, agreements, invoices and payments
Conduct internal and external fact investigation or background review on issues and present results to supervisor either verbally or in writing.
Additional tasks may be assigned
What Skills You Have
Required
Excellent time management and organization skills
Strong attention to detail
Typing capability of 70 WPM and with excellent proofreading ability
Advanced knowledge of Microsoft Office Suite
Ability to maintain high levels of confidentiality
Adept problem-solving abilities
High School diploma
Preferred
Associate Degree, Technical School Training, Paralegal or comparable training
Essential Functions
The requirements listed below are representative of functions you will be required to perform, however you may be required to perform additional functions. Kohl’s may revise this job description at any time. To perform this job successfully, you must be able to perform each essential function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, absent undue hardship.
Ability to perform the accountabilities listed in the “What You’ll Do” Section
Ability to comply with dress code requirements
Basic math and reading skills, legible handwriting, and basic computer operation
Ability to maintain prompt and regular attendance and meet scheduling requirements as set by the company
Ability to learn and comply with all company policies, procedures, standards and guidelines
Ability to receive, understand and proactively respond to direction from leadership and other company personnel
Ability to work as part of a team and interact effectively and appropriately with others
Ability to maintain composure and work in a fast paced environment while accomplishing multiple tasks within established timeframes
Ability to satisfactorily complete company training programs
Ability to use a personal computer for tasks such as communicating, preparing reports, etc.
Ability to plan, prioritize and monitor activities across business units
Ability to complete or oversee the completion of assigned projects in a timely manner
Average salary estimate
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At Kohl's, our purpose is to inspire and empower families to lead fulfilled lives. Rewarding customers is at the core of this purpose. For years, we have rewarded customers with great brands, incredible savings and an unmatched customer experienc...
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