Executive Assistant Intuitive Ventures

At Intuitive, we are united behind our mission: we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints.

As a pioneer and market leader in robotic-assisted surgery, we strive to foster an inclusive and diverse team, committed to making a difference. For more than 25 years, we have worked with hospitals and care teams around the world to help solve some of healthcare's hardest challenges and advance what is possible.

Intuitive has been built by the efforts of great people from diverse backgrounds. We believe great ideas can come from anywhere. We strive to foster an inclusive culture built around diversity of thought and mutual respect. We lead with inclusion and empower our team members to do their best work as their most authentic selves.

Passionate people who want to make a difference drive our culture. Our team members are grounded in integrity, have a strong capacity to learn, the energy to get things done, and bring diverse, real world experiences to help us think in new ways. We actively invest in our team members to support their long-term growth so they can continue to advance our mission and achieve their highest potential.

Join a team committed to taking big leaps forward for a global community of healthcare professionals and their patients. Together, let's advance the world of minimally invasive care.

Join us as a Intuitive Ventures Executive Assistant and become a part of our close-knit team with your passion to handle organizational and administrative challenges. This is a unique opportunity to play a pivotal role in supporting our team and partners in their day-to-day activities and contribute to the overall success of our organization. You will be a key liaison within our team, ensuring seamlesscommunication, efficient operations, and strategic alignment. Thereby, you actively contribute to our mission to support outstanding founder teams that are building the next generation Digital Infrastructure and Web3.

Tasks

• Office Management: Efficiently manage daily office operations, including mail handling, procurement of office supplies, and maintaining a warm, welcoming and organized workspace. Greets external guests and escorts guests to meetings.
• Project Support: Assist in special projects, collaborating across the team to ensure timely and successful project completion. Assist in collecting and presenting data to facilitate informed decision-making. Assist in preparation of high attendance meetings, customer visits, board meetings, tradeshows and education events, i.e. organization of conference rooms, hotels, logistics, events planning, catering, AV equipment, print material etc.
• Calendar and Time Management: Efficiently manage the complex schedules of the investors, optimizing their time and ensuring that important meetings, appointments, and deadlines are well-coordinated.
• Meeting Coordination: Organize and facilitate meetings, including agenda and presentation preparation and minutes documentation. Help drive actionable outcomes and follow up on action items.
• May schedule candidate interviews and candidate travel as needed
• Travel and Logistics: Coordinate travel arrangements, itineraries, and accommodations for the team and support with expense management.
• Relationship Building: Help to develop and maintain positive relationships with stakeholders, both internally and externally, fostering collaboration and effective communication and take over tasks in the areas of PR, Marketing and Event Planning.
• Accounting Assistance: Manage PO creation, expense tracking etc. Work in close collaboration with the finance team to ensure accurate financial records.
• Professional Development: Stay current with industry trends and best practices, continuously enhancing your skills.

Requirements

• Successfully completed apprenticeship/professional education
• Ability to thrive in a fast-paced, collaborative environment with a high level of integrity, professionalism, and adaptability
• Strong organizational skills with a "hands-on" mentality and meticulous attention to detail
• Great verbal and written communication skills
• Handle sensitive information with the utmost confidentiality and discretion, maintaining trust and integrity in all interactions
• Familiarity and sympathy with digital-first processes in a “paperless” office
• Proficiency in office productivity software (Microsoft Office; Google Workspace and Notion are an advantage) and ideally a basic understanding of accounting principles
• We appreciate prior experience in supporting "executive" management in an international and dynamic environment

Skills/Job Requirements

• Minimum High school diploma, secondary education, vocational training or equivalent required
• Minimum of 6 years of related experience​
• Proven expertise in interacting across the highest organizational levels
• Excellent communication skills amongst senior stakeholders​
• Expert in executive presence​
• Advanced ability to incorporate company culture into policies across functions​
• Expert sense of discretion and confidentiality ​
• Solution resolution mindset​

Due to the nature of our business and the role, please note that Intuitive and/or your customer(s) may require that you show current proof of vaccination against certain diseases including COVID-19.  Details can vary by role.

Intuitive is an Equal Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws.

Mandatory Notices

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

Preference will be given to qualified candidates who do not reside, or plan to reside, in Alabama, Arkansas, Delaware, Florida, Indiana, Iowa, Louisiana, Maryland, Mississippi, Missouri, Oklahoma, Pennsylvania, South Carolina, or Tennessee.

We provide market-competitive compensation packages, inclusive of base pay, incentives, benefits, and equity. It would not be typical for someone to be hired at the top end of range for the role, as actual pay will be determined based on several factors, including experience, skills, and qualifications. The target salary ranges are listed.