Recruiting Coordinator (Temporary)

About Us:

Hippocratic AI has developed a safety-focused Large Language Model (LLM) for healthcare. The company believes that a safe LLM can dramatically improve healthcare accessibility and health outcomes in the world by bringing deep healthcare expertise to every human. No other technology has the potential to have this level of global impact on health. 

Why Join Our Team:

• Innovative Mission: We are developing a safe, healthcare-focused large language model (LLM) designed to revolutionize health outcomes on a global scale.

• Visionary Leadership: Hippocratic AI was co-founded by CEO Munjal Shah, alongside a group of physicians, hospital administrators, healthcare professionals, and artificial intelligence researchers from leading institutions, including El Camino Health, Johns Hopkins, Stanford, Microsoft, Google, and NVIDIA.

• Strategic Investors: We have raised a total of $278 million in funding, backed by top investors such as Andreessen Horowitz, General Catalyst, Kleiner Perkins, NVIDIA’s NVentures, Premji Invest, SV Angel, and six health systems.

• World-Class Team: Our team is composed of leading experts in healthcare and artificial intelligence, ensuring our technology is safe, effective, and capable of delivering meaningful improvements to healthcare delivery and outcomes.

For more information, visit www.HippocraticAI.com.

We value in-person teamwork and believe the best ideas happen together. Our team is expected to be in the office five days a week in Palo Alto, CA, unless explicitly noted otherwise in the job description

About the Role:

As our Recruiting Coordinator, you will play a pivotal role in enabling the success of our fast-paced hiring efforts. You’ll serve as the backbone of our recruiting operations—supporting high-volume scheduling across multiple functions, building great candidate experiences, and working directly with hiring managers and executives. Your work will help power our ability to scale an extraordinary, mission-aligned team.

This highly visible, in-office position requires strong organizational instincts, discretion, and comfort working directly with senior leaders.

This role is a 3–6 month temporary engagement to help us scale our hiring operations during a high-growth phase and requires full-time, on-site availability and is ideal for someone who thrives in high-volume, fast-paced startup environments.

Key Responsibilities:

• Coordinate high-volume interview scheduling for a variety of GTM/Corporate and Technical roles across multiple time zones

• Manage candidate communications to ensure a timely, personalized, and white-glove experience

• Work closely with recruiters, hiring managers, and executives to align schedules and ensure smooth operations

• Greet and host candidates during on-site interviews; own the in-person candidate experience

• Maintain and update data in our Applicant Tracking System (ATS) and recruiting documentation

• Manage job postings across all job boards, ensuring consistency in formatting, content, and branding templates

• Identify and suggest improvements to existing recruiting coordination processes

• Handle confidential information with professionalism and discretion at all times

Qualifications:

• 2+ years of experience as a recruiting coordinator in a fast-paced, high-growth startup environment

• Familiarity with calendaring software and tools such as Google Workspace, Slack, Zoom, etc.

• Proven track record of managing complex, high-volume scheduling across departments

• Strong organizational skills and meticulous attention to detail

• Excellent written and verbal communication skills

• Ability to juggle competing priorities while remaining calm and proactive

• Comfortable working directly with executives and senior stakeholders

• Experience using Applicant Tracking Systems (e.g., Ashby, Greenhouse, Lever, etc.)

• A warm, welcoming presence and commitment to delivering an exceptional candidate experience

• Must be available to work onsite 5 days a week

Compensation: This is a temporary hourly role, with a pay range of $40 – $50 per hour, depending on experience and qualifications.