Program Support Specialist

Description

We are seeking a detail-oriented and mission-driven Program Support Specialist to join our team at the NAVWAR Front Office. This position is ideal for former U.S. Navy Flag Writers and Yeomen with a strong background in correspondence, protocol, and front office operations at the Flag level. The successful candidate will play a critical role in managing Navy correspondence and other support functions to ensure timely and professional communication at the highest levels.

Key Responsibilities:

• Provide day-to-day program and executive level support to DoD program offices and staff.

• Prepare, edit, and finalize official Navy correspondence in compliance with the Navy Correspondence Manual for Flag-level review and approval.

• Route and coordinate program documentation, policies, instructions, and position papers across stakeholders to gather comments, updates, and changes.

• Format and manage Navy memorandums, letters, and other official documents with accuracy and attention to detail.

• Provide day-to-day program support to the NAVWAR Front Office, including protocol, calendar management, coordination, and scheduling support as needed.

• Serve as a liaison between Flag-level staff and internal/external stakeholders to ensure smooth communication flow.

• Assist with special projects as directed by Government leadership, applying judgment, discretion, and a deep understanding of Navy processes.

• Track and manage program deliverables, budgets, and timelines using project management tools.

• Support the development and maintenance of program plans, risk assessments, and performance metrics.

• Liaise with internal and external stakeholders including contractors, government officials, and military personnel.

• Ensure adherence to DoD acquisition and program management processes and regulations.

Requirements

Position Qualifications:

• Active security clearance.

• 5+ years of experience in program/project support roles, preferably within a DoD or federal environment.

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).

• Experience with DoD acquisition processes

• Ability to work both independently and collaboratively in a fast-paced, high-security environment.

• Bachelor’s degree (or equivalent experience in lieu of a degree).

• Prior experience supporting military, civilian, or contractor personnel within a DoD program office.

Preferred Background:

• Former U.S. Navy Flag Writer (2515 NEC) or Yeoman (YN) with direct experience supporting Flag or Senior Executive Service (SES) leadership.

• Expertise in Navy correspondence standards, protocols, and administrative procedures.

• Familiarity with DON Tracker, Microsoft Office Suite (especially Word, Outlook, and Excel), and DOD-wide collaboration tools.

• Strong interpersonal skills with a professional demeanor and experience handling sensitive or classified material.

Salary at Highbury Defense is determined by various factors, including but not limited to location, the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $85,000-100,000. The estimate displayed represents the typical salary range for this position and is just one component of Highbury Defense’s total compensation package for employees.

We’re an equal employment opportunity/affirmative action employer that empowers our people to fearlessly drive change – no matter their race, color, ethnicity, religion, sex (including pregnancy, childbirth, lactation, or related medical conditions), national origin, ancestry, age, marital status, sexual orientation, gender identity and expression, disability, veteran status, military or uniformed service member status, genetic information, or any other status protected by applicable federal, state, local, or international law.