ABOUT THE ROLE

We are seeking a Contract Administrator to join our team supporting the Hanford Site! This position is full-time and will be based out of Richland, Washington.

Responsibilities

• Analyze current processes and recommend improvements for efficiency and consistency between organizations.

• Assist contracting officers and specialists with day-to-day contract administration duties.

• Create correspondence and coordinate Contractor Performance Assessment Reporting evaluations.

• Develop, prepare, schedule, and present instructional and training resources.

• Draft contract documents and support new awards, modifications, and closeouts using STRIPES.

• Ensure compliance with monthly and quarterly reporting requirements.

• Gather information for audits, data calls, and negotiation sessions.

• Merge files on websites/share drives for HPD actions.

• Prepare cost/price analysis, estimates, and various reports.

• Process contract modifications for IDIQ task orders and review Requests for Services (RFS) submittals.

• Review and process contractor invoices promptly.

• Review contract actions for policy compliance.

• Support complex subcontract reviews per DOE and local guidance.

• Support purchase card program manager with reconciliations and training activities.

• Track actions and update workload tracking tools.

• Utilize business operations experience to conduct tasks with minimal supervision.

• Write Pre-Negotiation Plans/Price Negotiation Memorandums and support negotiations for complex contracting actions.

• Write, issue, update, and revise policies, desk guides, and procedures.

Requirements

• Education & Years of Experience – Bachelor’s Degree in a business field of study (Accounting, Economics, Management, Marketing, etc.) and 3+ years of relevant experience; additional, relevant experience may be considered in lieu of a degree. (All levels are invited to apply, Junior through Senior)

• Citizenship – To be considered, you must be a United States (U.S.) citizen due to the federal nature of the work.

• Clearance – To be considered, you must be able to obtain and maintain a government issued clearance, if needed.

• Minimum of 3 years of experience in procurement or contract administration.

• Proficient in researching and navigating Federal Acquisition Regulations (FAR).

Desired Skills

• Preferred Skills & Capabilities:

  • Collaborate with government and contractors/vendors to solve problems and strategize for success.

  • Demonstrate excellent written and verbal communication skills.

  • Exhibit excellent communication responsiveness and customer service skills.

  • Develop high-quality work products with proper grammar, spelling, and punctuation.

  • Manage work environment and workload with minimal supervision based on priorities.

  • Perform effectively in a fast-paced, high-stress environment on visible workloads.

  • Possess strong clerical, administrative, and organizational capabilities.

  • Proficient in Microsoft 365, with expert knowledge of MS Word and Excel.

  • Set and achieve goals as an individual contributor or team member.

• Preferred Experience:

  • Experience in government contract formation, administration, and negotiations for contracts up to $10 million or more, federal or commercial.

  • Experience with processing requisitions, purchase orders, and reconciling government or corporate purchase card/credit card statements.

  • Proficient in reading and understanding DOE, Procurement, and Financial Assistance regulations.

  • Strong experience in technology management tools used at Hanford.

  • Support for contract formation, administration, and negotiation activities.

  • Support organizations with tracking, monitoring, reviewing, and coordinating efforts.

  • Working knowledge of DOE Hanford processes, program management practices, policies, and procedures.

About the Site

The Hanford Site, located within a 580-square-mile section of semi-arid desert in Richland, Washington, was established in 1943 as part of the Manhattan Project to produce plutonium for national defense. Here, the DOE focuses on environmental restoration, waste management, scientific and environmental research and development of radioactive waste technologies. Under the Tri-Party Agreement, lower-level hazardous wastes are buried in huge, lined pits that will be sealed and monitored with sophisticated instruments for many years (https://energy.gov).  

ABOUT GEM

GEM Technologies, Inc. (GEM) is an award-winning federal contractor with more than 30 years of experience providing environmental, construction, facility management, and technical services to federal agencies, state and local governments, and commercial organizations. Founded in 1994 as a nuclear engineering firm to support federal operations in East Tennessee, GEM has since expanded into a nationwide, multi-disciplinary provider with over 270 employees and a diverse portfolio of contracts in the environmental, nuclear, and defense sectors. Some reasons to join GEM are:

• Our philosophy – We believe in the power of effective collaboration and recognize that good partnerships are the building blocks to success.

• Our relationships – Partnering with federal clients, we solve complex problems, exceed expectations, and advance critical missions.

• Our team – We are committed to managing a cohesive workforce and cultivating a supportive workplace for our employees on contracts and in-office.

• Our community involvement – Supporting our communities, we invest time and money in local schools and non-profit organizations.

COMPENSATION AND BENEFITS

GEM’s offered compensation is dependent on candidates’ education, qualifications, and relevant years of experience. To recruit and retain our exceptional staff, we offer the opportunity to elect benefit packages that best suit our employee’s needs; this includes, but is not limited to, a competitive Salary, Medical, Dental and Vision Insurance (including HSA & PPO options), Paid Time Off (PTO), Paid Holidays, Life Insurance, and a matching 401(k) Retirement Plan.

Please Note: With the exception of mandated state requirements, GEM does not publish salary information on external job boards; as such, most ranges listed are estimates made by vendors and not actual salary ranges.

EQUAL OPPORTUNITY EMPLOYER

GEM Technologies, Inc. is an Equal Opportunity/Affirmative Action Employer and does not discriminate on the basis of race, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law.