Accounting Specialist

Description

About Francis Parker School:

Francis Parker School (Parker) is a coeducational independent day school in San Diego, California with 1,330 students in Junior Kindergarten through Grade 12. Founded in 1912, the school’s mission is “to create and inspire a diverse community of independent thinkers whose academic excellence, global perspective and strength of character prepare them to make a meaningful difference in the world.” Parker has two campuses: one in Mission Hills (Lower School, Junior Kindergarten - Grade 5), and a second in Linda Vista (Middle and Upper School, Grades 6 - 12).

Job Description:

Reporting to the Manager of Accounting, the Accounting Specialist at Parker is responsible for the accurate and timely processing of invoices (Student Billing), disbursements (Accounts Payable), and collections (Accounts Receivable). Additionally, the Accounting Specialist is responsible for assisting with the month-end accounting close and year-end audit, including preparation of journal entries, account reconciliations, and other supporting schedules (Other). This position requires the use of various accounting systems and software applications.

Requirements

Essential Duties/Responsibilities:

• Administer the Parker’s billing system, including entering tuition rates and other information. Process new student adds or withdrawals as needed (Student Billing).
• Coordinate with the Director of Admissions and Financial Assistance to ensure the accuracy of financial assistance awards (Student Billing).
• Issue discount codes for financial assistance awards (Student Billing).
• Process annual tuition refund plan insurance premiums (Student Billing).
• Generate recurring and non-recurring invoices according to a preset monthly schedule (Student Billing).
• Respond to inquiries about invoices and/or account balances (Accounts Receivable).
• Ensure that payments are processed and posted in an accurate and timely manner (Accounts Receivable).
• Monitor receivables and follow-up on past due accounts (Accounts Receivable).
• Prepare accounts receivable reports and provide periodic updates on collection activities (Accounts Receivable).
• Maintain vendor profiles, including W-9 forms, 1099 status, and banking information (Accounts Payable). 
• Process vendor invoices, expense reports, and other payment requests. Verify account coding and obtain required approvals and supporting documentation (Accounts Payable).
• Prepare weekly vendor payment runs (Accounts Payable).
• Reconcile vendor statements and resolve any discrepancies (Accounts Payable).
• Prepare month-end journal entries with necessary supporting documentation (Other).
• Reconcile accounts and other transactions on a monthly basis (Other).
• Enter gifts and other miscellaneous cash receipts in the accounting system (Other).
• Prepare schedules and other supporting documentation for the annual audit (Other).
• Perform other duties as assigned (Other).

In addition to the duties listed above, Parker expects the following of each employee: adheres to School policies and procedures; works in a safe manner; performs duties as workload necessitates; maintains a positive and respectful attitude; communicates regularly with supervisor about department issues; demonstrates efficient time management and prioritizes workload; demonstrates regular and consistent attendance and punctuality; meets department productivity standards; participates in School events as needed or required; and completes other duties as assigned.

Qualifications:

• Associate or bachelor’s degree in accounting, business administration, or a related field.
• At least 3 years of experience in a billing, accounts payable, and/or accounts receivable role.
• Solid understanding of generally accepted accounting principles, ideally in a not-for-profit setting.
• Hands-on experience with at least one major accounting system, preferably Blackbaud.
• Proficient user of Microsoft Excel.
• Adept at supporting both internal and external constituents.
• Proven record for meeting deadlines and providing timely responses to queries.
• Exemplary professionalism, accuracy, organization, and attention-to-detail.
• Capable of independently resolving problems.
• Experience handling confidential information.
• Aptitude for making continuous improvements.
• Willingness to take on new responsibilities as needs change.

Salary and Benefits:

Parker is committed to attracting and retaining the highest quality faculty and staff through a substantial compensation plan, including competitive salary, TIAA retirement benefits and full medical/dental coverage.

This Full-Time position is paid on an hourly basis, pay ranging from $29 - $31 per hour.

Non-Discrimination:

Parker values diversity and seeks talented students, faculty, and staff from different backgrounds. All employment decisions are made without regard to unlawful considerations of race, color, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), gender, sexual orientation, gender identity or expression, marital status, religion, national origin, ancestry, ethnicity, creed, age, mental or physical disability, medical condition, genetic information, military or veteran status, or any other basis prohibited by federal, state, or local law.