Part-Time Administrative Assistant

Downtown Denver law firm is seeking a highly organized and detail-oriented part-time administrative assistant to join our team in Denver, CO.  This person will play a key role in managing administrative tasks and providing essential support to our legal administrator and legal staff. This hybrid part-time position will average between 15-20 hours/week.

 Key Responsibilities:

 Accounts Payable (A/P):

·        Assist with the accurate processing of vendor invoices for payment.

·        Enter client expenses into billing software accurately and efficiently.

·        Collect and maintain vendor invoices, converting to electronic format when paid.

·        Provide general A/P support to further the efficient functioning of the firm.

Accounts Receivable (A/R):

·        Assist with the accurate processing of client payments.

·        Assist with the deposit of all checks into the appropriate bank account.

·        Assist with the accurate income allocation for each payment.

·        Provide general A/R support to support the efficient functioning of the firm.

Billing:

·        Support monthly billing process by editing and emailing client statements.

·        Enter accurate and timely data relating to expenses and invoices.

·        Collect/organize/maintain billing records, converting to electronic when paid.

·        Provide general billing support to further the efficient functioning of the firm.

Office:

·        Assist with office and technical support as needed.

·        Prepare rooms for meetings when requested.

·        Water the office plants weekly.

·        Mail collection and distribution per firm procedures.

·        Order, maintain, and stock kitchen and office supplies.

·        Organize catering as needed.

·        Support and maintain firm resources, as requested.

·        Convert paper documents to electronic while safekeeping originals.

·        Provide admin support to further the efficient functioning of the firm. 

·         A minimum of one year of administrative assistance experience in an office setting.

·         High school diploma or equivalent required.

·         Proficiency in Microsoft Office Word and Excel.

·         Excellent written and verbal communication skills.

·         Ability to multitask and prioritize tasks effectively.

·         Ability to maintain confidentiality.

·         Ability to work both independently and in a team setting once trained in job tasks.

·         Ability to lift and move up to 10 pounds consistently and 25 pounds occasionally.

·         Ability to work an average of 15-20 hours/week in a hybrid work environment.

·        Pays $25.00-$35.00/hour, DOE

·        PTO/sick leave

·        Paid Holidays

·        Eligibility for annual raises and bonuses

·        Paid parking/public transportation

·        Opportunity to participate in the firm's 401(k), company match and company QNEC retirement plan