Payroll Analyst

Description

The Payroll Analyst supports the payroll function by owning the general ledger (GL) component of payroll and benefits, including journal entries, reconciliations, and cost allocations across multiple cost centers and funding sources. This position is responsible for ensuring Paylocity information is accurately imported into NetSuite. The Payroll Analyst role works closely with the Senior Payroll Manager to process payroll and ensure timely, accurate, and compliant payroll operations. This position will also work closely with the Grants & Fund Administration and Compliance team to ensure labor cost are allocated properly.

Requirements

RESPONSIBILITIES

• Ensure timely and accurate posting of Payroll and Benefit related transactions.
• Develop and monitor cost allocation plans and labor distribution allocations for grant and fund accounts. 
• Review and monitor grant account charges to ensure compliance with the terms of various grant contracts and raise issues affecting compliance and/or progress. 
• Coordinate the correction of account balances, resolves funding issues, and maintains proper accounting controls and procedures Maintain documents and record-keeping in accordance with organization policies and procedures. 
• Ensure Audit readiness of payroll allocation and benefit files. 
• Provide responsive and professional customer service to projects and employees, addressing payroll and timekeeping inquiries, discrepancies, and procedural questions. 
• Support processing 800+ electronic timecards and related payroll documentation on a bi-weekly basis in ensuring accuracy and compliance. 
• Audit and review timesheets for accuracy regarding meal breaks, overtime rules etc. 
• Assist with processing payroll checks, terminations and payroll reports for projects.
• Assist with garnishments, wage statements and inquiries from regulatory government agencies. 
• Reconcile payroll data to general ledger. 
• Assist with Employee and Supervisor training on time and labor and cost allocation compliance. 
• Assist with grant monitoring activities of labor allocations as required, including site visits. 
• Research, analyze and make recommendations to management on process improvement tools. 
• Stay current on GAAP, Office of Management and Budget’s (OMB) Uniform Administrative, and other applicable guidance as it relates to grant administration. 
• Perform other duties and projects as may be necessary or as assigned.

• A minimum of 4 years of experience in an accounting role, including payroll and the month end close process 
• Bachelor's degree in accounting, finance, or equivalent experience 
• Non-profit or government experience required 
• Payroll and Payroll GL experience (Paylocity experience is a plus) 
• Experience working with multiple cost centers and project codes 
• Ability to work accurately and independently 
• Experience working with accounting software programs (ERP/NetSuite experience is a plus) 
• Proficiency in MS Office programs. Advanced excel and analysis skills with an eye for detail 
• Familiarity with Federal Uniform Guidance, 2 CRF 200, preferred 
• Excellent client service, communication, interpersonal skills and professional demeanor in communicating with staff, partners and vendors. 
• Data analysis skills with an eye for detail and the ability to problem solve with minimal directions

PHYSICAL 

The employee is regularly required to sit for extended periods of time, frequently required to walk and stand. The employee must also use his/her hands to operate and feel office equipment and reach with hands and arms. Employee may occasionally climb, stoop, kneel or bend. Employee may occasionally lift and/or move up to 20 pounds. Reasonable accommodation may be made to enable individuals with special needs to perform essential job duties.