Procurement Analyst - job 1 of 6

- Review submitted request for procurements and requesting departments needs to identify the appropriate procurement method.
- Completion and administration of tasks related to the procurement of construction services contracts via various procurement methods, from initial request through the execution of the contract award and registration.
- Review bid solicitation documents, completes all related professional tasks and as needed coordinates with the requesting department throughout the procurement process to ensure that all solicitations are complaint with NYCHAs PPM.
- Draft, finalize and submit all procurement public notices to various publication platforms.
- Administer and coordinate all tasks related to pre bidder conferences to ensure that all NYCHA active procurements are being viewed by various vendor pools such as MWBEs and Section 3 Business Concerns through vendor outreach, pre bid conferences and RFIs.
- Prepare and distribute public bid summary internally and externally.
- Through bid evaluations, review vendors' proposals to determine responsiveness or non-responsiveness based on conformity to the solicitation requirements including minimum experience and validity of applicable certifications/licenses.
- In collaboration with the requesting department conducts post bid meetings to ensure potential selected vendors meet NYCHAs standards. Reviews cost proposals to determine price reasonableness based on solicitation cost estimate and/or current market trends to establish recommendations for award for review by supervisory staff.
- Coordinate with the selected vendor to address any outstanding non-material corrections required to initiate award.
- Expeditiously coordinate with all required stakeholders to obtain the necessary approvals for award.
- Prepare pending award documentations for final review and approval by supervisory staff.
- Complete all contracts internal and external registration tasks to supply the administrating department with an awarded contract ready for use.
- Prepare and maintain sourcing and awarding progress reports.

Additional Information
1. Due to the existence of a civil service list, candidates must have civil service status in the title of Procurement Analyst to apply.
2. Employees applying for transfer, promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).
3. INTERAGENCY TRANSFERS INTO NYCHA OF THOSE PERMANENT IN TITLE ARE NOT PERMITTED IN THE FACE OF AN ACTIVE AND VIABLE NYCHA PROMOTION LIST OR
PREFERRED LIST FOR THE SAME TITLE.

NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, click on the link below:
https://bit.ly/55aProgram

Please read this posting carefully to make certain you meet the minimum qualification requirements before applying to this position.

PROCUREMENT ANALYST - 12158

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
SPECIAL NOTES:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.