Nonprofit Fundraising & Development Coordinator

CVNL is seeking a Development Coordinator who’s enthusiastic about professional growth, excited by systems work, and ready to evolve with our organization. Working closely with the members of the CEO and Program Directors, the Development Coordinator is responsible for developing, implementing, and managing CVNL’s fundraising and development efforts including grants, corporate sponsorships, and annual giving campaign. The Coordinator’s primary goal is growing and sustaining CVNL’s funding streams. The ideal candidate will be self-directed, strategic, creative and a skilled communicator who can achieve key resource development outcomes from a variety of donors and build/maintain relationships with key stakeholders. As CVNL scales, we’re rolling out a brand-new CRM (HubSpot), crafting standardized operational workflows (SOPs), and starting to integrate AI for efficiency. You’ll be at the heart of this transformation—learning, owning, and advancing with us.

Responsibilities

Approximate distribution of assignments: 

• Grant writing: 40% 

• Individual Donors: 15% 

• Sponsorship: 30% 

• Special Projects/Assignments: 15% 

• Working with the CEO develop and implement a comprehensive development plan aligned with the organization's strategic plan, vision, and budget. To include grants, corporate giving, annual appeals, planned giving, and other sources of funding.  

• Coordinate the development of grant requests by establishing and meeting timelines that outline tasks, assignments, and deadlines; facilitate timely communications with program leadership; collect grant submission materials from Programs and Finance. Cultivate and steward relationships with donors, sponsors, and partners. 

• Support CEO to create and manage the annual budget and track progress against revenue goals. 

• Partner with the Events Team on Corporate Sponsorship recruitment and retention for all CVNL events, including three Heart Events, Secret Santa and others as needed. 

• Manage the organization's grant portfolio including prospect and subject matter research, proposal writing with support from program staff, and on time reporting. Draft and edit high quality, compelling LOI’s, and acknowledgement letters. 

• Develop and implement an individual donor program. 

• Responsible for donor database and donor communications such as thank you letters and phone calls. 

• Research, develop and implement a planned giving program.
• Analyze fundraising data to generate insights and drive strategy improvements

Other:  

• Financial management, including maintaining a pipeline and tracking revenue year over year. 

• Represent CVNL at community events. 
• Become a subject matter expert and contributor for the CVNL’s business products, programs and services. 
• Support (CRM) systems (Hubspot) that further engage all CVNL relationships, both internally and externally. 
• Collaborate with the team to adapt systems as CVNL grows, ensuring smooth transitions and scalability

What You’ll Gain

• Hands-on experience with CRM implementation and optimization
• Real ownership of process development and documentation initiatives
• Exposure to emerging AI tools in the nonprofit sector
• Mentorship and growth opportunities into advanced development/operations roles
• A supportive, mission-driven culture and team

• 2+ years of prospect research, proposal development, and managing/growing the portfolio of government, foundation, and corporate grants.   
• 2+ years of proven track record of fundraising success with event and program sponsorships  
• 2+ years of proven track record of fundraising success with individual giving campaigns.   
• Eager to learn new platforms—HubSpot experience is a bonus, but not required
• Proficiency in project management and office software and tools (e.g., Basecamp, Microsoft Office) 
• Strong interpersonal and communication skills (verbal and written), including the ability to build and nurture relationships with donors, board members, and staff. 
• Bachelor’s degree in Business Admin, Nonprofit Management, Public Admin, Marketing and Communications or similar equivalent professional and/or certificated experience.  
• Ability to manage multiple projects simultaneously and meet deadlines in a fast-paced environment. 
• Strong planning and time management skills. 
• Organized and exhibits “follow through” on tasks and goals. 
• Demonstrated ability to work with diverse constituents and stakeholders. 
• Interest in best practices, trends in nonprofit management, and fundraising tools and technology.  
• Commitment to the principles and practices of diversity, inclusion, equity, and belonging (DEIB). 
• Technically curious—enthusiastic about SOP creation, workflow documentation, and AI tools (e.g., ChatGPT, Grammarly, fundraising research platforms) to support donor research, communications, and workflow. 
• Experience with project management tools (e.g., Basecamp, Asana, Trello, or Microsoft Planner) to track tasks, coordinate timelines, and ensure timely deliverables across teams a plus 
• Proficiency in analyzing patterns and analytical skills. 
• Spanish language proficiency a plus. 
• Familiarity with North Bay communities a plus. 

Physical & Travel Requirements:

• This is an onsite position in San Rafael office with minimal travel to the Santa Rosa office. Standard mileage reimbursements apply. 
• Ability to work occasional nights and weekends to support events/special projects. 
• Must have visual acuity; be able to operate a computer and other office equipment; be able to move about inside an office; frequently communicate with others in person, on the phone or via the computer; occasionally lift or move items up to 25 lbs. 
• Reasonable accommodation can be made to enable individuals with differing abilities to perform the essential functions.  

• Vacation: 12 days in year 1, 15 days in year 2, 20 days in year 5.
• Sick: 11 Sick days per year
• Holidays: 13 days observed.
• Health Insurance with base plan 100% covered by employer.
• Vision and Dental Insurance.
• 403B Retirement Plans with 3.5% employer contribution after 12 months.
• Staff have regular opportunities to participate in professional development workshops and classes offered at CVNL

Compensation:
The budgeted starting salary that CVNL reasonably expects to pay for this position is $68640 to $73000. This takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, external market comparisons for similar positions in similar geographic locations and size. Offers are determined based on final candidate qualifications and experience.

CVNL is an equal opportunity employer and makes employment decisions on the basis of qualifications. The Agency policy prohibits unlawful discrimination in any employment decision based on pregnancy, childbirth or related medical conditions, race, religious creed, color, national origin or ancestry, physical or mental disability, medical condition, marital status, age, sexual orientation or any other basis protected by federal, state or local law or ordinance or regulation.