Accounts Payable Specialist

Description

Are you interested in a career in the fun, exciting, yet stable field of civil engineering? BinkleyBarfield | DCCM takes pride in our exceptional staff and considers our team critical to the company’s success. Providing professionals with the tools and training they need to achieve excellence in their careers is key to employee engagement and productivity. Our goal is to foster a work environment that attracts top talent, inspires innovation, and renders excellence in service to our clients. 

We are seeking an Accounts Payable Specialist to join our dynamic Accounting team. This role is essential in ensuring the accuracy and efficiency of our accounts payable processes. You will collaborate closely with the Director of Finance & Accounting and the CFO to manage invoice distribution and record keeping, as well as monitor various aspects of the pay cycles.

What you will do:

• Setting up vendors in Deltek Vantagepoint and verifying W-9 & COI’s are on file and current.
• Processing all incoming invoices for accuracy, manage approval and entry into Deltek Vantagepoint for all companies.
• Ensures invoices are properly recorded in accordance with company policy and generally accepted accounting principles.
• Distributes invoices for approval to department managers within organization.
• Prepares invoices for data entry including general ledger coding as required.
• Reviews all invoices for appropriate documentation and approval prior to data entry based on our organization's policies and procedures.
• Verifies sales tax on invoices is accurate and communicate with Director of Finance & Accounting and CFO any identified issues with tax on invoices that are out of the norm.
• Communicates with satellite offices, vendors, and within the organization, regarding accounts payable related items.
• Assists other companies/divisions with any issues that they may have regarding invoices and processes.
• Processes out-of cycle disbursements, weekly and mid-monthly checks/ACH payments with the Director of Finance & Accounting - including positive pay uploads to bank.
• Monitors positive pay and ACH transactions daily.
• Reconciles and enters monthly corporate credit card statements including review of supporting documentation and gl coding.
• Assists with compiling audit documentation.
• Reconciles intercompany AR/AP.
• Monitors on-hold invoices and credit items within accounts payable.
• Assists with any month-end close items as required.
• Responsible for preparing and filing vendor 1099s annually.
• Other duties and responsibilities as assigned.

Who you are:

You are a team player with a professional demeanor focused on performing a variety of support functions. As a self-starter, you have excellent time and task management skills. You are an accomplished communicator, both verbal and written.

What you bring:

• Associate degree in Accounting or related field or equivalent in education and experience.
• Minimum two years of accounts payable experience.
• Experience with high volume accounts payable processes specific to engineering, architecture, or construction firm.
• Experience in Microsoft Office Suite, specifically Excel, and enterprise level payable applications.
• Experience with Deltek Vantagepoint (preferred).

The things about us you will appreciate!

•     Three medical plan options (2 PPOs and a HDHP) 
•     Dental & vision plans 
•     Company-paid group life, short and long-term disability insurance 
•     Voluntary Life Insurance  
•     Flexible and Dependent care spending accounts 
•     Additional Supplemental plans (Critical Illness, Hospital Indemnity, Accident) 
•     401(k) with company match 
•     Paid Time Off (PTO) which starts accruing upon hire 
•     10 Paid Holidays
•     Alternative Work Schedules 

Headhunters and recruitment agencies may not submit resumes through this website or directly to managers. BinkleyBarfield | DCCM, Baseline | DCCM and Shine | DCCM does not accept unsolicited headhunter or agency resumes and will not pay fees to any third-party agency or company that does not have a signed agreement with BinkleyBarfield | DCCM, Baseline | DCCM and Shine | DCCM. 

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