Project Information Specialist II - job 1 of 2

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There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

AECOM is seeking an initiative-taking Project Information Specialist to provide clerical and technical administrative support the Water Resources Department in Oakland, CA.  The position will involve working with the project team, coordinating deliverables with the client, organizing meetings, and providing administrative support to the project team and staff.

Job Summary / Responsibilities

• Under general supervision, resolves most problems but refers more complex issues to higher levels.
• Processes documents (including indexing into database and/or enterprise content management system).
• May serve as document controller on various projects, uploading and downloading deliverables while maintaining the master document register.
• Maintains SharePoint document sharing sites for projects.
• Format deliverables, reports, technical memoranda to AECOM standards.
• Assists project and people managers on administrative tasks including invoicing, subcontracting, and reporting activities.
• Prepares and/or proofs correspondence, forms, spreadsheets, or documents.
• Schedules and coordinates meetings and prepare agendas and meeting minutes.
• Enter and maintain procurement data for subconsultants and equipment.
• May manage agendas/travel arrangements/meetings etc. for project teams and managers.

Minimum Requirements:

• Bachelor of Arts or Bachelor of Science + 2 Years of relevant experience or demonstrated equivalency of experience and/or education.

Preferred Qualifications:

• Proficient in Microsoft 365 (Word, Excel, PowerPoint, Outlook, OneNote), and other programs to accomplish work.
• Familiar with professional office environment, practices, and procedures.
• Strong communication and organizational skills, and a high degree of attention to detail.
• Demonstrate proactive problem-solving skills.
• Strong work ethic and professional demeanor.
• Ability to multitask and work independently and in a team environment.

• Sponsorship will not be provided for this role.
• Relocation is not provided for this role.
• Work in the office 3-4 days per week.

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.