Experienced Executive Admin Assistant / Data Analyst

Location: Remote (Work from Home)
Schedule: 20 - 40 hours per week, with potential for overtime
Compensation: $6 - $10 per hour (USD)

VirtueStaff is actively seeking a highly organized and tech-savvy Executive Assistant to support our client's business in a client-facing service industry. This role requires someone who thrives behind the scenes, takes initiative, and can manage diverse responsibilities with precision and professionalism. You will directly assist the business owner in streamlining operations, managing schedules, overseeing communications, supporting business development, and maintaining digital organization using Office 365 tools. We are looking for an individual experienced with LinkedIn Sales Navigator, Power BI, and Microsoft Office Suite, who enjoys being the driving force behind a business.

Responsibilities

• Manage and organize calendars, appointments, and meetings using Outlook 365
• Coordinate travel, accommodations, and logistics as needed
• Maintain digital file structure and documentation via OneDrive and SharePoint
• Prepare reports, meeting agendas, presentations, and internal documents
• Handle expense tracking and assist with basic invoicing
• Monitor and respond to email communications on behalf of the business owner
• Manage inbound website inquiries
• Track and manage client information and follow-ups using CRM tools
• Draft proposals, intake forms, and communication templates
• Use LinkedIn Sales Navigator to research, qualify, and track prospects
• Maintain and enhance the business owner's LinkedIn presence (posts, engagement, messages)
• Conduct client and competitor research
• Track and maintain lead generation pipelines
• Maintain and update Power BI dashboards and reports
• Compile, clean, and organize business performance data
• Generate weekly/monthly analytics summaries and provide insights
• Post and schedule content on LinkedIn
• Draft light marketing communications, newsletters, or client updates
• Support basic updates or coordination related to the website (optional)

• 3+ years of executive assistant, virtual assistant, or business operations experience
• Strong proficiency with Microsoft Office 365, especially Outlook, OneDrive, SharePoint, Excel, and Teams
• Experience using LinkedIn Sales Navigator for prospecting or outreach
• Familiarity with Power BI (Creating and updating dashboards, creating visual reports)
• Excellent written and verbal communication skills
• Highly organized, detail-oriented, and self-motivated
• Able to work independently, manage time well, and adapt to changing priorities

Preferred (but not required)

• Experience in professional services, consulting, or healthcare settings
• Familiarity with CRM tools like HubSpot, Zoho, or Pipedrive
• Experience coordinating small marketing or website projects

• Work From Home
• Performance Bonus