Senior Administrative Associate, Department of Electrical and Computer Engineering

Job Posting Title:

Senior Administrative Associate, Department of Electrical and Computer Engineering

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Hiring Department:

Chandra Department of Electrical and Computer Engineering

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

16

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin (UT Austin) has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders. 

UT CARE, a multidisciplinary organization, was founded in 2014 with a vision of becoming a center of rehabilitation science and engineering, related to stroke, traumatic brain injury, spinal cord injury, and other rehabilitative needs; and a mission to support collaborations between engineers and clinicians to improve patient outcomes. Currently, CARE has over 40 active faculty members, representing 16 departments and 9 institutions in the Central Texas area.  CARE hosts a monthly seminar speaker series, monthly newsletter, student initiatives and an annual research symposium. CARE is overseen by a faculty and student advisory board, and Co-Directors Drs. Jose del R. Millan and Linda Noble-Hausselein. CARE is looking for a Project Coordinator to lead CARE (40%), guiding the implementation of these various programs.

Purpose

The position of Project Coordinator will provide administrative and faculty support, facilitate new and existing initiatives, and coordinate programs that are sponsored by CARE. The position will also be responsible for coordinating special projects, events, board meetings, scholarship administration and communications for the Initiative.

This position is part-time and not eligible for benefits. 

Responsibilities

• Support a Monthly Seminar Speaker Series

  • Responsible for coordinating travel for speakers, identifying location of the seminar and ensuring audiovisual is functional.  Coordinate dinners, and meetings with both faculty and students.

• Monthly Newsletter

  • Use the software system Constant Contact to build a monthly newsletter relevant to rehabilitation and submit online to CARE’s 300+ subscribers.

• Student Initiatives

  • Support CARE student initiatives, including workshops, travel awards, paid summer internships and capstone projects.

• CARE Research Day

  • For this annual symposium, work with the Co-Directors and Executive Board to invite the keynote speaker and coordinate reservations, presentations, judging, awards, set-up and take down for the event. Responsible for the program, promoting and advertising, as well as food and drink orders, coordinate room reservations, equipment, custodial services, etc.

• Maintain website

  • Keep website content current on the website, and update events including seminar series speakers, workshops, CARE Research Day.

• Community requests

  • Facilitate community questions and requests, directing them to the appropriate person or team, and facilitate community outreach.

Required Qualifications

• High School Diploma or GED with at least 7 years of experience

• Bachelor’s degree in Communications, Social Sciences, Sciences or a related field with at least three years of experience coordinating or administering an academic program or initiative.

• Ability to work independently as well as participate as a team member.

• Demonstrate strong organizational skills.

• Demonstrate accuracy and follow-through on work assignments.

• Demonstrated results-oriented approach to work.

• Excellent interpersonal and communication skills as well as demonstrated ability to interact effectively with faculty, staff and students.

• Proven ability to handle concurrent projects, coordinate activities, deal effectively with interruptions and be flexible in a busy office with revolving priorities.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Demonstrate good work ethic.

• Proficient in the use of Microsoft Office Suite, including Word, Outlook and PowerPoint

• Familiarity with the University of Texas policies and procedures

• Familiarity with DEFINE, Workday, FRMS

• Ability to work collaboratively within a team.

Salary Range

$35 an hour

Working Conditions

• May work around standard office conditions.

• Repetitive use of a keyboard at a workstation.

• Lifting and moving.

• Work is performed in an open office environment.

Work Shift

• Standard work schedule is Monday – Friday, 8:00 a.m. – 5:00 p.m. 

• Flexible schedule and/or hybrid telework may be allowed. 

• Periodic work outside of normal business hours, to include evenings and weekends, may be required on a periodic basis or for special events. 

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.