Administrative Coordinator II - job 1 of 2

Job Title

Administrative Coordinator II

Agency

Texas A&M Engineering

Department

Chemical Engineering

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

The Administrative Coordinator II provides vital administrative and event support to the Artie McFerrin Department of Chemical Engineering (CHEN). This position plays a key role in faculty search coordination, departmental events, visitor logistics, and faculty affairs. The ideal candidate is proactive, resourceful, detail-oriented, and thrives in a dynamic academic environment. Strong communication, organizational, and writing skills are essential, along with the ability to learn and manage various platforms and tools (e.g., Microsoft Word, Adobe Suit, Canva, Interfolio).

Responsibilities:

Administrative Support

• Provides core administrative support to faculty in the department including booking travel, completing expense reports, and processing reimbursements for faculty leadership and guests.
• Orders nameplates for new CHEN faculty and staff and coordinates department plaques.
• Supervises student workers and assists with the planning and execution of day-to-day administrative activities and services.

Event Planning and Coordination

• Plans and coordinates department events.
• Serves as the lead organizer and point of contact for the CHEN holiday party, scholarship banquet, graduation ceremonies, and faculty/staff appreciation events.
• Assists with logistics for advisory council meetings as needed.
• Attends and supports all department-hosted events, often managing multiple event timelines simultaneously.

Visitor Coordination

• Manages all aspects of the department’s Lindsey Lecture Series, Distinguished Visitors, and candidate visits as part of the faculty interview.
• Coordinates travel, builds detailed itineraries, processes expense reports and reimbursements, and provides general support to guests throughout their visit.
• Produce internal and external materials that follow university and college brand guidelines. Because of the complexity of visitor logistics, this role demands advanced planning, time management, and attention to detail to ensure a positive and professional experience for all guests.

Faculty Affairs Support

• In partnership with the Senior Administrative Coordinator II (SACII), the coordinator supports various faculty affairs operations.
• Assists with faculty search processes (arranging their visits and related activities), departmental awards, and maintaining tracking logs.
• Monitors project timelines, identifies issues, proposes solutions, and provides backup support for faculty affairs-related tasks when needed.

Other Duties

• Serves as the primary liaison with telecommunications to coordinate phone setup or resolve phone-related issues within the department.
• May be cross-trained and step into other administrative roles when the department is understaffed.
• Additional responsibilities may be assigned as needed to support the overall efficiency of departmental operations.

What is needed:

• Bachelor's degree or equivalent combination of education and experience.
• Three years of related experience.

What is helpful:

• Proficiency in Microsoft Office.
• Basic design skills for creating flyers, itineraries, and event materials.
• Strong time management and organizational skills.
• Ability to multitask and manage competing priorities.
• Effective interpersonal and communication skills.
• Ability to work cooperatively with others in a team environment.
• Strong planning and organizational abilities.

Knowledge, Skills, and Abilities:

• Excellent time management and strong organizational skills are essential for handling competing priorities and ensuring smooth departmental operations.
• Ability to stay organized, meet deadlines, and manage details proactively.
• Design skills using platforms like Adobe or Canva.
• Advanced skills in planning, time management, and attention to detail.
• Effective organization and the ability to track multiple concurrent projects.

Work Location:

• Main Campus – College Station, TX.
• Some positions may have potential for a flexible work schedule or location.

About Chemical Engineering

Chemical Engineering at Texas A&M University boasts some of the brightest Chemical Engineering students and is one of the largest, fully accredited programs in the country. Our degree programs are rather selective as the quality of the candidates keeps growing every year. Besides classroom instruction, many outlets exist for real-world experience such as research opportunities, internships, and co-op education.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive health benefits.
• Generous paid vacation, sick time, and holidays.
• Vision, Dental, Life, and Long-Term Disability insurance options.
• Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance Educational Assistance Programs | Texas A&M University Engineering
• Wellness program release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest

Compensation Philosophy:

• Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance.
• Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.