Executive Assistant to the Principal

Description

School Name: Cathedral Catholic High School

Location: 5555 Del Mar Heights Rd, San Diego, CA 92130

Employment Type: Full Time

FLSA Status: Non-Exempt

Salary: $26 - $32 per hour

Start Date: This position will start July1, 2025

To apply

Please email Ms. Margaret Wyatt, Director of Human Resources, at [email protected], the following:

• Pre-Application Statement (signed) Pre-Application Statement.pdf
• Cover letter expressing interest in working at Cathedral Catholic High School
• Updated resume
• College transcripts
• Letters of recommendation and contact information for three references

Overview

The executive assistant to the principal must be a self-directed administrative professional ready to identify and collaborate on improvements in process and efficiency, as well as internal and external communication for the principal.

Who You Are

• A practicing Catholic or a person that can embrace a leadership position within a faith-filled environment. 
• A person with exceptional emotional intelligence. You can recognize your own emotions and regulate them. You can read the emotions of others and respond in a way that honors where the person is to support a positive interaction. 
• A reflective learner. You are self-aware and seek to learn and refine your skillset, so you are eager for feedback. 
• A servant leader. You are a leader that encourages diversity of thought, promotes building a culture of collaboration and trust and fosters leadership in others. 

What You Will Do

• Provides direct support to the principal, including attendance at all administrative meetings, taking and publishing minutes. 
• Answers all phone calls and emails on behalf of the principal when needed. 
• Maintains a daily calendar of appointments. 
• Reserves rooms for use of administration meetings and board room. 
• Makes yearly updates to the administrative and employee directory, faculty and  staff birthday list, and distributes to everyone. 
• Ensures that the names of any National Merit Scholarship students are posted on the school website. 
• Orders and picks up all gifts for faculty and staff retiring to be handed out at the  faculty luncheon. 
• Coordinates honor roll with the academic’s assistant (including but not limited to compiling and proofing names, creating, and distributing certificates, and posting on website). 
• Orders plaques and/or trophies to be given out at the senior award ceremony. 
• Responsible for all aspects of Spring Awards Ceremony (including verifying GPAs, ordering awards, proofing names, and set up for ceremony). 
• Orders flowers for sick, or deceased family members, babies etc. 
• Mails out letters to or emails parents on behalf of the principal. 
• Copies confidential academic/personnel files for the principal when needed. 
• Meets with the principal daily to discuss the calendar of events for the school year and daily, weekly, and monthly projects. 
• Creates and distributes surveys as needed throughout the year to students, staff, and faculty. 
• Assists principal in planning workshops, meetings, and other events. 
• Gathers and submits data for the NCEA report. 
• Serves as backup for the academic’s assistant for organizing and proctoring make-up finals. 
• Serves as backup for the academic’s assistant for student attendance and daily rosters during AP Exams. 
• Is open to an evolving job description 
• Provides support for senior activities (Baccalaureate Mass, Caps/Gowns—students and faculty, Diplomas, Senior Award Ceremony, Graduation, and Grad Night)
• Provides support for facilities checkout for faculty. 
• Responsible for organizing the yearly calendar. 
• Oversees school photography. 

Requirements

Minimum Skills/Qualifications:

• Exceptional people skills. 
• Must have a strong initiative and desire to work in a highly collaborative environment. 
• Excellent time management skills, outstanding communication skills and extraordinary organizational skills. 
• Be able to juggle multiple projects with superb accuracy. 
• Deliver exceptional service both over the phone and in person to internal departments, families, and alumni. 
• Have a strong sense of urgency. 
• Maintain composure in high-stress situations. 
• Have excellent problem-solving skills. 
• Maintain the highest standards of discretion and confidentiality and bring knowledge and ability in the use of applicable technologies. 
• A writer with excellent attention to detail. 
• A bachelor’s degree is required. 

Physical Demands:

While performing the duties of this job the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a telephone. The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the parish/school facility to attend meetings, briefings, and other work-related events. The employee may be required to conduct trips to, from, and within various city and county-wide locations to attend meetings or events. The employee must occasionally lift and/or move up to 15 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Cathedral Catholic High School as part of the Catholic Diocese of San Diego, is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.