Temp Office Assistant/ Receptionist

Description

About our organization

Since 1981, Options for Learning has been at the forefront of helping families break the cycle of poverty and improve their lives by providing tools to create a positive foundation for school, social, and life success. Our dedicated and passionate employees have helped our organization become one of Southern California's most innovative and progressive child development organizations, serving more than 9,600 children throughout the San Gabriel Valley.

About this position

Under the direction of the business operations manager, the office assistant/receptionist will provide support to the Business Operations department by managing front desk responsibilities and performing a variety of clerical and administrative duties in support of the corporate office management team. This position serves as backup to the receptionist and plays a key role in supporting office organization and operational needs. 

The successful candidate must be able to communicate effectively, work both independently and collaboratively within a small, close-knit team, and thrive in a fast-paced environment. We are looking for someone with an upbeat, positive attitude who is eager to support the organization’s mission and achieve its strategic goals.

What you’ll be doing

• Providing general administrative support, including file organization, data entry, and document preparation;
• Coordinating inventory between sites and assisting with tracking office and program supplies;
• Ordering and restocking office supplies as needed;
• Supporting miscellaneous department or organization-wide projects as assigned;
• Typing correspondence, memos, reports, and other documents;
• Handling general clerical responsibilities for the corporate staff as assigned;
• Operating and monitoring the maintenance of office machines;
• Handling postal duties and performing work-related errands;
• Date-stamping and distributing mail;
• Serving as backup telephone and client receptionist;
• Interacting with office personnel and teaching staff in a positive manner;
• Giving program information to inquiring families;
• Performing other duties as assigned.

What you bring to the table

• General administrative or secretarial experience;
• Ability to correctly and effectively communicate in written and oral English;
• Customer service skills (in-person and telephone interactions);
• Computer skills and ability to type 40 wpm accurately;
• Ability to work well with people, with sensitivity to the needs of children and families.
• Bilingual in English/Spanish or English/Mandarin with full proficiency (preferred);
• California driver’s license, daily use of an automobile, and current automobile liability insurance (preferred)

Job specifications

• Reports to the business operations manager;
• Full-time, temporary position;
• Anticipated duration: through September 2025; 
• Eight-hour workday, four-day workweek;
• Hybrid work schedule with approval by management;
• Limited evening or weekend work may be required;
• Employment, responsibilities, compensation and other factors may be affected by changes in governmental regulations, the organization’s contracts, or at the organization’s discretion.

Salary

• $24.00 - $26.00 per hour