Administrative Assistant - job 1 of 2

Job Posting Title

Administrative Assistant

Agency

345 DEPARTMENT OF TRANSPORTATION

Supervisory Organization

Equipment Shop

Job Posting End Date (Continuous if Blank)

June 30, 2025

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Level II $48,300.00

Why You’ll Love Working Here:

• Our benefits go beyond the basics, offering annual benefit allowances, a variety of health, dental, and vision plan options, paid annual and sick leave that rolls over each year, 11 paid holidays, robust retirement savings plans, and an EAP & wellness program to support you every step of the way.

Annual Benefit Allowance:

• The benefits allowance covers up to $20,538.24 for employees and their dependents to enroll in benefits.

Comprehensive Insurance Plans:

• The State offers several different medical, dental, and vision plans to better fit your needs. Including options to enroll in a Health Savings Account (HSA) or a Flexible Spending Accounts (FSA). 

Retirement Savings Plans:

• Pathfinder Defined Contribution Plan: available to employees who began State employment after November 1st, 2015. 
• Employer matches 6% with an employee contribution of 4.5%.
• Employer matches 7% with an employee contribution of 7% or above.
• OPERS Defined Benefit Plan: available to returning employees who were previously enrolled in OPERS. 

Annual & Sick Leave (PTO):

• 15 days accrued annually during the first 1–5 years of service.
• 18 days accrued annually for 5–10 years of service.
• 20 days accrued annually for 10–20 years of service.
• 25 days accrued annually for over 20 years of service.
• Sick leave: Accrued at 15 days per year 

Paid Holidays:

• 11 paid holidays per year

Longevity Pay:

• Longevity payments are paid annually to eligible State employees with a minimum of 2 years of State service. 

Employee Assistance Program (EAP):

• EAP is a cooperative effort between employees and administration to help employees gain access to professional services in resolving personal problems.

Job Description

Position Title: Administrative Assistant

Department: Office of Engineer

Division: 2

Report to: Fleet Specialist (Shop Superintendent)

FLSA Status: Non-Exempt

Location: 194286 US 271, Antlers, OK 74523

Note: Candidates selected for positions at the Oklahoma Department of Transportation may be required to complete a pre-employment background check and drug screening before beginning employment. Some positions may also require applicants to participate in a Physical Abilities Demonstration and be rated as capable of performing the essential functions of this job family. 

Basic Purpose

Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities.

Typical Functions

• Trains other staff
• Assigns projects to staff as needed; develops and places in operation special procedures.
• Initiates correspondence requiring knowledge of agency or program procedures and policies.
• Develops and maintains confidential or complex files.
• Interprets and advises internal and external customers on departmental or program rules, regulations, and laws.
• Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties.
• May supervise subordinate staff.
• Represents agency, supervising official, or program area at meetings, conferences, or civic
• Coordinates activities with internal and external customers.
• May establish educational and/or training programs.
• Interviews callers, arranges appointments, and handles office details.
• Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections.

Level Descriptor

Level II

At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities.

Knowledge, Skills, Abilities and Competencies

Level II

Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; of the major policies and procedures governing assigned programs; and of supervisory principles and practices. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions.

Education and Experience

Level II

Education and Experience requirements at this level consist of five years of technical clerical office work; or an equivalent combination of education and experience.

 

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.