Executive Assistant

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 120,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details.

Job Description

We're seeking an Executive Assistant to perform duties to support multiple executives and respective teams in administrative tasks

Responsibilities include:

• Active calendar management (clearing conflicts, understanding Executive’s priorities, scheduling meetings, booking rooms, preparing materials, periodically ordering food or refreshments for meetings, etc).

• Process all expenses related to the Executives.

• Aid and support to all out-of-town team members

• Greet all guests and direct them to meeting rooms

• Administer and maintain office processes per guidelines (e.g., badges, access, workspace, event planning, travel coordination, calendar scheduling, facilities management, new program requests, etc.)

• Track and ensure availability and accessibility of office space and relevant inventory/supplies

• Respond to employee and office inquiries, escalating issues as appropriate

• Support and organize various office projects and programs as needed (e.g., special

• events/meetings, visitors, on boarding new hires, travel scheduling, calendar management, manage office moves)

• Manage organizational charts and email distribution lists

• Liaise with office colleagues, vendors and building management

• Perform all other duties as assigned by Executives

• Cover and assist the neighboring assistants, especially when away from their workstation or busy

Requirements:

• 5-8 years of executive administrative experience in financial services or business setting in a large organization.

• Regarded as proactive, responsive and resourceful when responding to inquiries, escalating issues as needed

• Ability to interact with all levels of an organization, across various departments and locations

• Ability to work both independently and in a team environment

• Excellent organizational and multitasking skills

• Strong interpersonal skills, communicate effectively

•  Proficient in Microsoft Office applications.

The typical base pay range for this role is between $35 per hour - $45 per hour depending on job-related knowledge, skills, experience and location. This role may also be eligible for certain discretionary performance-based bonus and/or incentive compensation. Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave, and paid vacation, sick days, and holidays. For more information on our Total Rewards package, please click the link below.

MUFG Benefits Summary

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws (including (i) the San Francisco Fair Chance Ordinance, (ii) the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, (iii) the Los Angeles County Fair Chance Ordinance, and (iv) the California Fair Chance Act) to the extent that (a) an applicant is not subject to a statutory disqualification pursuant to Section 3(a)(39) of the Securities and Exchange Act of 1934 or Section 8a(2) or 8a(3) of the Commodity Exchange Act, and (b) they do not conflict with the background screening requirements of the Financial Industry Regulatory Authority (FINRA) and the National Futures Association (NFA). The major responsibilities listed above are the material job duties of this role for which the Company reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of conditional offer of employment, if any.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.

We are proud to be an Equal Opportunity Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate on the basis of race, color, national origin, religion, gender expression, gender identity, sex, age, ancestry, marital status, protected veteran and military status, disability, medical condition, sexual orientation, genetic information, or any other status of an individual or that individual’s associates or relatives that is protected under applicable federal, state, or local law.