Executive Assistant

Reports To: President
Employment Status: Part-time (20 hrs/wk) with option to ramp to full-time (35–40 hrs/wk) after 90 days.
FLSA Status: Nonexempt (eligible for overtime)
Location: Hybrid preferred w/ 1+ days per week in North Attleborough, MA; Open to remote candidates in select US states (MA, TN, OK, MD, NC, TX) or the Philippines
Pay Range: $10–$15/hour DOE; in compliance with all local wage laws.
Target Start Date: August 1, 2025


Position Summary

Mighty Financial is on the lookout for an experienced Executive Assistant who will support the President in a proactive and timely manner. Join a high-impact, people-first team at Mighty Financial. As Executive Assistant, you’ll work directly with our President and leadership team to support routine operations and new initiatives. You’ll manage calendars, communications, projects, and more in a fast-paced, remote environment. This role is ideal for an aspiring operator seeking opportunity to learn and grow or an experienced assistant ready to contribute to a mission-driven company.

Core Values Alignment

Build Relationships: We build real relationships because we know trust drives results. We don’t chase transactions—we invest in people. Strong relationships make strong businesses and a better quality of life.

Level Up: We have a thirst for knowledge and simplification because we believe better is always possible. We sharpen systems, clean up communication, and cut through noise to create real progress. We are constantly striving to be better today than we were yesterday.
Have Fun: We bring the energy because we believe work should lift people up. We show up with intention, positivity, and momentum. We make it fun to win together.
Finish Strong: We follow through because we know our word is everything. We do what we say we’re going to do. We don’t over commit ourselves. We follow up and close the loop. No half-done work. No dropped balls.

Essential Duties and Responsibilities

• Email and Communication Filtering: Regularly check and prioritize incoming communications to ensure the CEO addresses only the most critical items.
• Meeting Coordination: Schedule and organize meetings, ensuring they are necessary and productive.
• Calendar Management: Maintain a clear and organized calendar, balancing work and personal commitments.
• Travel Planning: Arrange all aspects of travel, including itineraries, accommodations, and transportation.
• Event Planning: Organize and oversee corporate events, ensuring they align with business goals and the CEO's availability.
• Financial Monitoring: Keep an eye on expenses and budgets related to the CEO's activities and office.
• Project Tracking: Stay informed about key business projects and deadlines to advise and update the CEO as needed.
• Time Management: Continuously look for ways to make the CEO's schedule more efficient.
• Networking Coordination: Manage contacts and networking opportunities, aligning them with business priorities.
• Personal Appointments: Handle personal appointments to ensure a balanced lifestyle for the CEO.
• Confidentiality Management: Safeguard sensitive information, ensuring privacy and security.
• Task Prioritization: Regularly assess tasks and priorities to align with the CEO's strategic goals.
• Team Communication: Act as a liaison between the CEO and other staff members or departments.
• Feedback: Gather and relay relevant feedback to the CEO for informed decision-making.
• Reporting: Produce reports for the executive, based on historical references or research, as requested
• Problem-Solving: Anticipate and address potential issues before they reach the CEO, ensuring smooth operations.
• Document Management: Maintain and improve digital filing system.
• Represent the CEO: Attend meetings and take notes in their absence.
• Sales Operations: Draft sales proposals for leadership review and help maintain integrity of sales pipeline via Hubspot.
• Additional Support and Collaboration: Assist other employees as per the executive’s guidance.

Minimum Qualifications (What You Bring)
You are an Experienced Executive/Administrative Assistant OR future Entrepreneur/Operator seeking unique experience and opportunity to build something in a low-risk environment.

• Available to work 9AM - 5PM EST and after hours as needed/required from time to time
• 3+ Years Experience working as an Executive Assistant or in a similar position (ideally with someone in Dan Martell's Elite Leadership program)
• College degree preferred
• Excellent verbal communication skills, both written and spoken
• Strong proficiency in MS Office and Google Workspace (Gmail, Calendar, Drive, etc.) and familiarity with other relevant software and tools.
• Excellent organizational and time-management skills with an eye for detail.
• Ability to work independently and manage multiple priorities in a remote setting.
• You’re thoughtful, reliable, and you get things done.
• Tech-savvy with the ability to learn new tools and software quickly.
• Strong work ethic and impeccable character.
• Bonus: Experience with various SMB software including: HubSpot (CRM), Teamwork (PM), QuickMail (Email Automation), FreshTeam (ATS), Slack (Chat), & QuickBooks Online(GL).
• Bonus: Experience working in a virtual/remote environment.
• Bonus: Basic understanding of bookkeeping, accounting, and FP&A for small business.

Opportunities for Advancement (Growth & Impact)

You’ll work directly with senior leadership and have a front-row seat to how a growing firm operates. We reward initiative, curiosity, and results — this role can evolve into senior or specialized paths.

Work Hours and Compensation

• Bonus: Basic understanding of bookkeeping, accounting, and FP&A for small business.
• Part-time or full-time may be acceptable. The ideal candidate may be interested in a part-time role (20 hours per week) that ramps to full-time (35-40 hours per week) after successful completion of a 90-day initial term.
• The Executive Assistant must be available during US East Coast normal business hours (9AM-5PM EST). Some flexibility to accommodate the executive team’s needs outside of these hours is greatly appreciated. This position is eligible for overtime pay per federal and applicable state laws.
• Gross compensation of $10 to $15 per hour paid on our normal payroll schedule for hourly employees (bi-weekly) in arrears, pending timesheet review and approval. Final pay is state-compliant and may be adjusted based on location.
• Performance-based reviews conducted annually.

Physical Demands and Work Environment

• This position operates primarily in a remote office environment with extended computer use.
• Occasional travel for client meetings, team offsites, or professional development may be required.
• Reasonable accommodations will be made for individuals with disabilities.