Executive Administrative Assistant

Description

Do you anticipate needs and take initiative without being prompted? Manage time, tasks, and details with precision? Embrace change and thrive in a fast-moving, mission-driven environment?

Join our dynamic team as an Executive Administrative Assistant! This position offers a unique opportunity to provide on-site high-level administrative and operational support directly to the Chief Operating Officer (COO) at our Headquarters location in Gainesville, FL. 

LifeSouth Community Blood Centers is a non-profit community blood bank serving more than 150 hospitals in Alabama, Florida, Georgia, and Tennessee. We are committed to meeting the blood supply needs of hospitals and their patients by providing the highest quality blood components and services. With more than 45 donor centers, 55 bloodmobiles and 2,000 blood drives a month, our LifeSouth team is dedicated to making sure the blood is there when you or your family is in need.

Key Responsibilities:

• Manage the COO’s schedule, coordinate meetings and travel, prepare reports and presentations.
• Organize materials for internal and external meetings.
• Facilitate effective communication and collaboration among team members and stakeholders.
• Prioritize and handle incoming correspondence, ensuring timely follow-up.
• Support special projects, events, and organizational initiatives as directed.

Skills and Qualifications:

• Associate degree required; bachelor’s degree preferred.
• Proven high-level executive or senior leadership administrative support experience strongly preferred. 
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Adaptable to evolving needs and shifting priorities within a dynamic, mission-driven environment. 
• Excellent written and verbal communication skills.
• Self-motivated with the ability to work both independently and collaboratively.
• Detail-oriented and committed to maintaining confidentiality.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and related software.
• Valid driver’s license required; must meet company eligibility requirements.

Our Benefits:

• Generous Paid Time Off (PTO) plan
• Medical, dental, and vision insurances available to full-time employees the first of the month after 60 days
• Supplemental insurances including life, cancer, accident, and disability
• Access to mental wellness resources and counseling through telehealth
• Free basic life insurance for full-time employees
• Health Savings Account (HSA) with employer match each pay period
• Employer funded retirement plan for vested employees & 403b offered
• Access to wages prior to pay day

This is a full-time position. Starting salary range is $20.00 - $22.00 an hour. Criminal background check and drug screen required upon conditional offer of hire. Equal Opportunity/Affirmative Action Employer/Drug-Free/Tobacco Free Workplace.

The position description may not include all the duties and responsibilities of the job. Duties and responsibilities that are not listed, but which the employee may be expected to perform, will fall within the scope of the skills, knowledge and training for the position.

LifeSouth is a Drug-Free and Tobacco-Free Workplace. LifeSouth is a VEVRAA Federal Contractor as well as an affirmative action employer and provides equal opportunity to all persons, regardless of race, religion, age, gender, disability, status as a protected veteran, national origin, color, or any other classification in accordance with federal, state, and local statutes, regulations, and ordinances. Veterans are encouraged to self-identify as LifeSouth desires to provide protected veterans priority referrals for open positions. LifeSouth complies with all laws and regulations associated with the Family Medical Leave Act (FMLA) and the Americans with Disability Act (ADA). LifeSouth is an E-Verify employer.

If you require any assistance to complete the application process or during the interview due to a disability, please contact the LifeSouth region where you are applying or call 1-888-795-2707 to request an accommodation. Applications may be completed at a LifeSouth facility or mailed to corporate headquarters in lieu of the on-line application process.

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