Executive Assistant

Overview

Legal & General is a leader in Pension Risk Transfer with over 35 years of experience globally, servicing over a million annuitants. Building on our global success, we established our Pension Risk Transfer platform in the US in 2015.  The business has grown steadily and in 2024 we completed $2.2 billion in premium written, representing our largest year on record.

At Legal & General Retirement America, we aim to make a positive difference in the lives of our customers, partners, colleagues, and the communities in which they live.  We are passionate about what we do and how we do it. This means working with pace and energy to reach our goals and challenging ourselves to achieve more.  We strive to create a unique environment where balance between work and life is possible. 

Purpose and Objective

This role provides comprehensive administrative support to the US Retirement business, including two C-level executives, the Chief Executive Officer for Finance, and the Chief Investment Officer. The position plays a crucial role in fostering an inclusive, efficient, and collaborative work environment, ensuring seamless operations and delivering high-quality service to both internal and external stakeholders.

Executive & Calendar Support

• Manage complex, multi-time-zone calendars for both executives with precision and discretion.
• Prioritize and coordinate meetings, ensuring inclusive scheduling and equitable access for all participants.
• Prepare and distribute meeting materials that are clear, accessible, and aligned with organizational goals.

Communication & Stakeholder Engagement

• Serve as a professional and welcoming point of contact for internal teams, clients, and global partners.
• Communicate effectively with executives, managing directors, and stakeholders across diverse cultural and organizational backgrounds.
• Draft, edit, and format correspondence, reports, and presentations with a polished and inclusive tone.

Meeting & Event Coordination

• Organize team meetings, offsites, and events, ensuring accessibility and cultural sensitivity.
• Reserve conference rooms and coordinate logistics for in-person and virtual gatherings.
• Collaborate with the lead administrator to support office-wide events and initiatives.

Travel & Expense Management

• Arrange domestic and international travel, including air, ground transportation, and accommodations, with attention to individual needs.
• Prepare and submit expense reports in compliance with company policy, maintaining accuracy and confidentiality.

Administrative Operations

• Perform general administrative tasks such as scanning, filing, mailing, and document preparation.
• Support the preparation and dissemination of materials for client, board, and global meetings.
• Maintain confidentiality in handling sensitive information and documents.

Team Collaboration & Culture

• Partner with administrative colleagues to implement efficient systems and processes.
• Contribute to a positive, respectful, and inclusive workplace culture.
• Support ad-hoc projects and initiatives that enhance team performance and cohesion.
• Perform other duties assigned

Qualifications

• Education / Experience / Knowledge
• Minimum of 10 years of relevant experience at an appropriate level.
• Experience with international firms is a plus.
• Skills / Competencies
• Extremely well-organized and detail oriented.
• Initiative-taking and initiative-taking.
• Ability to work effectively under pressure in a challenging environment with shifting priorities.
• Capable of working independently while exercising sound judgment and flexibility.
• Strong multitasking skills with the ability to manage competing deadlines and resolve scheduling conflicts.
• Excellent communication and customer service skills.
• High sensitivity to confidential information and professional discretion.
• Strong problem assessment and problem-solving abilities.
• Proficiency in Microsoft Office Suite, especially Outlook; familiarity with other business systems and general technology tools.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

• 10 - 25 vacation days depending on experience level and years of service
• 4 floating holidays & 2 personal days
• 10 - 15 sick days, depending on years of service
• 2 paid volunteering days
• Health benefits, including medical, dental, and vision coverage
• Supplemental health benefits and life insurance
• 6 weeks of paid parental and maternal leave
• Immediate vesting into a 401k savings plan with up to 6% company match
• 100% employer-contributed Pension Plan - Cash Balance Plan after 1 year of service
• Flexible Workspace and Arrangements
• Tuition and Certification reimbursements
• Infertility and domestic partner benefits

The expected hiring compensation range for this position is $70,000 - $90,000 USD annually. Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The current bonus target for the position is 5% of the base salary with a stretch to twice the target, modified for corporate and individual performance.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.