Executive Assistant (Remote - Canada, Mexico, United States)

Jobgether is a Talent Matching Platform that partners with companies worldwide to efficiently connect top talent with the right opportunities through AI-driven job matching.

One of our companies is currently looking for an Executive Assistant in Canada, Mexico, or the United States.

We are seeking a highly organized and proactive Executive Assistant to support multiple senior leaders across time zones. This role requires a professional with excellent communication, calendaring, and travel management skills, who thrives in a fast-paced, remote-first environment. You will act as a strategic partner to executives, manage confidential information with discretion, and serve as a liaison with internal and external stakeholders. From managing logistics and note-taking to coordinating events and supporting onboarding efforts, you will play a critical role in ensuring operational efficiency. If you're detail-oriented, resourceful, and committed to high-quality support, this role is for you.

Accountabilities:

• Provide high-level administrative support to two or more executives, managing calendars, schedules, and communications.
• Coordinate complex domestic and international travel logistics, including real-time troubleshooting when needed.
• Serve as liaison between executives and internal/external stakeholders, handling sensitive information with utmost discretion.
• Collaborate with other executive assistants and cross-functional teams to ensure smooth workflows and timely communication.
• Organize internal and external meetings, events, and offsites (virtual and onsite), often outside regular hours.
• Support executive onboarding processes and act as a go-to resource for new hires.
• Take meeting notes, track action items, and assist in managing priorities for executive-level initiatives.
• Execute special projects and tasks as assigned by senior leadership.

• Minimum of 5 years' experience supporting C-level or Senior VP executives in a fast-paced environment.
• Mastery of Gmail, Google Calendar, and experience with AV tools like Zoom and Microsoft Teams.
• Strong organizational and time management skills with the ability to multitask effectively.
• Proven ability to manage confidential information with integrity and discretion.
• Experience with travel coordination and event planning; familiarity with Navan is a plus.
• Excellent verbal and written communication skills with a diplomatic and professional approach.
• Self-motivated with a proactive mindset, adaptable to shifting priorities and high-pressure situations.
• Valid driver’s license and US passport required; openness to occasional travel.
• Team-oriented with a growth mindset and the ability to work independently or collaboratively.
• Comfortable taking direction from senior leadership and contributing to process improvement.

• Fully remote role with flexible scheduling
• Competitive salary based on experience and location
• Generous paid time off policy and holiday schedule
• Medical, dental, and vision coverage options
• Employer-matched 401(k) plan (where applicable)
• Paid parental leave for primary caregivers
• Monthly remote work stipend
• Annual learning and development allowance
• Mental health support and wellness resources
• Inclusive and diverse work culture
• Travel opportunities for team offsites and company events

Jobgether hiring process disclaimer

This job is posted on behalf of one of our partner companies. If you choose to apply, your application will go through our AI-powered 3-step screening process, where we automatically select the 5 best candidates.

Our AI thoroughly analyzes every line of your CV and LinkedIn profile to assess your fit for the role, evaluating each experience in detail. When needed, our team may also conduct a manual review to ensure only the most relevant candidates are considered.

Our process is fair, unbiased, and based solely on qualifications and relevance to the job. Only the best-matching candidates will be selected for the next round.

If you are among the top 5 candidates, you will be notified within 7 days.
If you do not receive feedback after 7 days, it means you were not selected. However, if you wish, we may consider your profile for other similar opportunities that better match your experience.

Thank you for your interest!

#LI-CL1