Administrator, Finance and Office Management

Description

The Administrator is a multifaceted role responsible for managing a wide range of financial, human resources, and administrative functions. This position ensures the smooth and efficient operation of the company by handling tasks such as financial transactions, payroll, benefits administration, compliance, office management, and employee support.

Responsibilities:

Finance:

• Deposit checks and reconcile transactions from bank statements.
• Classify transactions in QuickBooks Online, ensuring proper account, customer/project, and class allocation.
• Manage accounts payable and review/approve expense reports.
• Prepare weekly cash projections and monthly profitability reports.
• Manage accounts receivable, including invoicing.
• Conduct monthly and year-end financial close activities.
• Manage credit cards, office supplies, and fixed assets.
• Assist with year-end tax preparation.

Human Resources:

• Manage payroll processing, including semi-monthly submissions, updates, and reporting.
• Support HR department:

         -Employee onboarding and offboarding.

         -Employee benefits, including medical, dental, vision, disability, and life insurance.

         -HR records and compliance with state and federal regulations.

         -401(k) administration and annual audits.

Administrative:

• Liaise with insurance providers and manage certificate requests.
• Coordinate conferences, meetings, and events.
• Assist with new client setups and project administration.
• Manage office supplies, swag inventory, and shipping.
• Provide administrative support to various departments.
• Handle employee inquiries and requests.
• Maintain company registrations and filings.

Requirements

Qualifications:

• Degree in business, finance, HR, or a related field, or equivalent experience.
• 5+ years of experience processing payroll. 
• 5+ years in a combination of finance, HR, and administrative roles.
• Strong knowledge of accounting principles, payroll processes, benefits administration, and HR laws.
• Proficiency in relevant software, including QuickBooks Online, Expensify, various HR systems, and Microsoft Office Suite.
• Excellent organizational, time-management, and multitasking skills.
• Strong communication, interpersonal, and problem-solving abilities.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work independently and as part of a team.