Program Associate

SAE Industry Technologies Consortia (ITC), Performance Review Institute (PRI) and SAE International (SAE), deliver shared solutions to industry's common challenges.

Join us and create a higher standard for a better world.

JOB SUMMARY:

The Program Associate is responsible for coordinating the program administration of the SAE programming including pre-planning, organization, and on-site activities. The position is also responsible for assisting with technological implementation, registration across the programming portfolio and marketing efforts. Additionally, the role will coordinate with programming volunteers, organizers, students, committees, teachers, faculty advisors and industry representatives to ensure programs run smoothly.

ESSENTIAL FUNCTIONS:

• Coordinate programs logistics planning, during and post programming including, but not limited to establishing open communications with organizers, volunteers, rules committees, students, consultants, and other partners; managing the materials ordering process; executing materials shipping processes through budgeting focus; and managing post event awards process. 
• Support educational events, and administration on-site as needed.
• Support development staff to implement technological initiatives including but not limited to: managing internal communications with IT department, assisting with technological advancements in online and on-site registration process, and assisting with application of technological development across programming.
• Manage the customer data system processes including, but not limited to: administering electronic event setup, managing event waitlists, assisting with customer support, and determining event statistics.
• Support the implementation of marketing initiatives including, but not limited to: branding structure, event signage, and social media.
• Contribute to the achievement of SAE’s organizational goals through coordination with other business units, including but not limited to; Membership, Marketing, IT and Professional Development; Execute supervisor/self-constructed Personal Development Plan and additional duties/projects as assigned.

OTHER REQUIREMENTS:

• Bachelor’s degree in event planning, business administration, communications, or a related field.
• Minimum of 2-3 years of experience in event coordination, program logistics, or related roles.
• Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
• Excellent communication skills (written and verbal) to coordinate with diverse stakeholders such as organizers, volunteers, and students.
• Ability to work independently and collaboratively in a team environment.
• Familiarity with customer data management systems (e.g., Jira, Zendesk or similar platforms).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software tools.
• Experience with social media platforms for marketing purposes.
• Flexibility to work outside standard office hours during event periods.
• Strong problem-solving skills and adaptability to handle unexpected challenges during events.
• Demonstrated ability to build relationships across teams and with external partners.

PREFERRED QUALIFICATIONS:

• Prior experience working in educational programming or nonprofit organizations is a plus.
• Experience implementing technological solutions for event registration or logistics processes.
• Familiarity with branding strategies and graphic design tools (e.g., Canva, Adobe Creative Suite).
• Knowledge of social media analytics tools to measure marketing impact.

WORKING CONDITIONS:

• Standard office environment when not traveling
• Ability to travel 20% of the time.
• Ability to work outdoors in diverse climates
• Ability to lift up to 25lbs

ABOUT THE ORGANIZATION

SAE Industry Technologies Consortia® (SAE ITC) enables organizations to define and pilot best practices. SAE ITC industry stakeholders are able to work together to effectively solve common problems, achieve mutual benefit for industry, and create business value.

The Performance Review Institute® (PRI) is the world leader in facilitating collaborative supply chain oversight programs, quality management systems approvals, and professional development in industries where safety and quality are shared values.

SAE International® (SAEI) is a global organization serving the mobility sector, predominantly in the aerospace, automotive and commercial-vehicle industries, fostering innovation, and enabling engineering professionals. Since 1905, SAE has harnessed the collective wisdom of engineers around the world to create industry-enabling standards. Likewise, SAE members have advanced their knowledge and understanding of mobility engineering through our information resources, professional development, and networking.

Fullsight is a shared services group working across three affiliate organizations, SAE ITC, SAE International, and Performance Review Institute (PRI), uniformly delivering HR, IT, Legal, Customer Success, Finance, and Procurement services, which enables us to distribute resources across all parts of our businesses.

EEO CLAUSE

Fullsight provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.