Administrative Coordinator

Overview

As we continue to build our team in support of our vision to be the world’s best and most trusted mobility company, we are excited to announce the opportunity for an Administrative Coordinator to join our Car Sales Shared Services team!

The Administrative Coordinator is responsible for managing daily incoming and outgoing car sales files, coordinating titles, assisting with paperwork processing, providing customer service and administrative support for multiple teams across Car Sales Shared Services.

Our Car Sales Shared Services team is an integral part of the Corporate Car Sales Team and operates from our Enterprise Mobility Lakeside Campus (2291 Ball Dr, Maryland Heights, MO).

We owe our success to each and every one of our people. That's why we empower everyone on our team with opportunities for growth. Our mission, along with our uncompromising commitment to customers, has made Enterprise a genuine success story and a truly special place to work.

What you'll get with this position...

• A full-time position working 40 hours per week with a competitive starting salary of $37,440 ($18.00/hr)
• On the job training to provide you the opportunity to hone your skills or prepare for advancement
• A fun, collaborative, team environment
• Flexible Scheduling - Monday through Friday with start times ranging between 7:00am-9:00am CST
• A career path with advancement and growth opportunities
• 12 paid time days off your first year with us.
• Full benefits, 401K, profit sharing and great discounts

Company Overview

Enterprise Mobility is a leading provider of mobility solutions, owning and operating the Enterprise Rent-A-Car, National Car Rental and Alamo Rent A Car brands through its integrated global network of independent regional subsidiaries. Enterprise Mobility and its affiliates offer extensive car rental, carsharing, truck rental, fleet management, retail car sales, as well as travel management and other transportation services, to make travel easier and more convenient for customers.

Privately held by the Taylor family of St. Louis, Enterprise Mobility together with its affiliate Enterprise Fleet Management manages a diverse fleet of 2.3 million vehicles and accounted for nearly $35 billion in revenue through a network of more than 10,000 fully-staffed neighborhood and airport rental locations in more than 90 countries and territories.

Responsibilities

We are hiring now for immediate openings.  Responsibilities include:

• Process daily incoming car sales files and general paperwork from sale locations/dealerships
• Review and approve car/truck sales transactions within the processing system
• Compare customer paperwork to processing system to the processing system and address any discrepancies with team members
• Separate and scan photocopies of required documents for funding packets
• Utilize daily tracking tool to record the disposition of files throughout the life cycle
• Coordinate and complete team storage and filing needs
• Sort, open, and review all incoming postal mail for the department and process outgoing mail
• Verify and pay invoices received from third-party vendors
• Serve as a point of contact with external parties, including financial institutions, auto auctions, dealerships, and other internal groups to obtain titles
• Coordinate the vehicle titling process including tracking, scanning, researching missing titles, and sending received titles to appropriate internal contacts
• Maintain strong working relationships with internal teams to gather feedback and provide to the team to streamline internal processes
• Seek to improve job performance through self-assessment, skill development, training and goal setting
• Maintain a regular and reliable level of attendance and punctuality
• Perform miscellaneous job-related duties as assigned

In addition to these job functions, candidates will also need to display proficiency in the following Competencies:

• Ethics & Values
• Executing
• Working With a Team
• Customer Service
• Detail-Oriented
• Analyzing
• Communication
• Flexibility

Equal Opportunity Employer/Disability/Veterans

Qualifications

Minimum:

• Must be at least 18 years of age
• High School Diploma/GED/Equivalent required
• Must have a minimum of 1 year of administrative support and customer service experience
• Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future

Preferred:

• Previous mail room experience preferred