PARALEGAL AIDE

APPLICANTS MUST BE PERMANENT IN THE PARALEGAL AIDE CIVIL SERVICE TITLE OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE.

The DSS Accountability Office (DSS-AO) is responsible for protecting the integrity of social services programs administered by the New York City Department of Social Services (DSS) and ensuring that DSS complies with all statutory, regulatory, and contractual standards.

Within AO, the Estates Recovery Unit located within the Office of Revenue is responsible for revenue collection through the assertion of liens for Medicaid and the review of guardianships for incapacitated persons seeking Medicaid and the review of Supplemental Needs Trusts.

The Estates Recoveries Unit is recruiting for (1) one Parelegal Aide II to function as a Paralegal Aid, who will:

- Prepare legal documents from templates for filing with the court and serving upon all interested parties, (including Plaintiff attorneys, Estate executors, Administrators, Fiduciaries, and Beneficiaries); e.g., Proof of claim, Notice of Lien.

- Manage, maintain, and organize all papers and documents in a neat and chronological manner, including scanning and uploading documents to HRA’s One Viewer.

- Obtain Welfare Management System (WMS), Claim Detail Report (CDR) and Division of Accounts Receivable and Billing (DARB) printouts to verify Medicaid claim and any payments already credited to account, LEXIS NEXIS, ASSETS, as well as Research ACRIS Database for Property Liens).

- Draft correspondence, demand letters, request for case status, request for documentation, acknowledgement of payments.

- Respond to inquiries from outside counsel, Corporation counsel, the Public Administrators offices, and / or program staff via letter, email, telephone.

- Update case activity notes in Office of Legal Affairs (OLA)’s web portal case management system.

- Prepare service process slips for filing legal document with the court.

- Prepare monthly case activity reports.

Work Schedule: Monday to Friday: 9AM - 5PM

Work Location: 4 World Trade Center

PARALEGAL AIDE - 30080

1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA); or
2. An associate degree or completion of 60 semester credits from an accredited college, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) and two years of full-time satisfactory experience, acquired in the United States, in the performance of paralegal (legal assistant) services; or
3. A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization and four years of full-time satisfactory experience, acquired in the United States, in the performance of paralegal (legal assistant) services; or
4. A satisfactory combination of education and/or experience which is equivalent to “1”, “2” or “3” above. Paralegal Certification obtained in the United States from an accredited program or from a program approved by the American Bar Association can be substituted for 12 months of experience. Undergraduate credit can be substituted for experience on the basis of 30 semester credits from an accredited college for 12 months of experience. However, all candidates must have at least a four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization.

To be acceptable, experience in paralegal (legal assistant) services must have involved the American Legal System.

Experience which is primarily legal secretarial or includes only incidental paralegal (legal assistant) services is not acceptable.
Special Note:
Individuals must have one additional year of pertinent paralegal experience or have a baccalaureate degree in addition to the requirements listed above to be eligible for placement in Assignment Level II duties and pay of Paralegal Aide.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.