Graduate Studies Assistant Dean of Advisement

Why Work at BYU   

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life.” 

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth—all situated within a beautiful and historic campus—make it hard to imagine a more inspiring place to work. 

Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints.

Job Description

Graduate Studies Assistant Dean of Advisement
 

The Assistant Dean of Advisement in BYU Graduate Studies leads and coordinates advisement policies and related processes across the University for approximately 3,000 graduate students.  The assistant dean directly advises at-risk graduate students -- and trains graduate program managers, graduate program coordinators, and college associate deans how to appropriately advise and support all the University’s graduate students.

What you will be doing in this position:

Actively lead the creation and implementation of all policy, procedures, and processes for graduate programs in the context of advisement, while also ensuring departmental compliance with University and Graduate Studies requirements and accreditation considerations for graduate students.

• Identify potential issues relating to departmental operations regarding advisement processes / policies, and liaise with the Dean of Graduate Studies and other relevant University departments as necessary -- including the Office of General Counsel, Honor Code Office, Accessibility Center, and Title IX Office.
• Lead and assist in the interpretation of and adherence to University and department policies and procedures.
• Assist programs and students in understanding University and college policies related to academics, conduct, petitions, accommodations, transfers, absences, withdrawal, dismissal, readmission, and other graduate student matters.
• Oversee the electronic thesis and dissertation (ETD) approval process, maintain integrity of ETD data and in conjunction liaise with the University Library.
• Direct the bi-annual graduate student evaluation process.
• Lead, oversee, and approve all department requests for the official graduation clearance of enrolled graduate students.
• Manage the implementation of advisement for new graduate programs.
• Provide project management for relevant curriculum additions, deletions, and changes.
• Oversee adherence to both University and Graduate Studies policies and procedures with regards to advisement issues.
• Collaborate with OIT to develop, maintain, manage, and innovate in advisement technologies and platforms, such as AIM, Y-SIS, and GradProg.
• Determine and utilize the most effective delivery tools for campus-wide dissemination of advisement information and training.
• Assure quality of written communication and published materials, including the Graduate Studies website and graduate catalog.
• Attend professional development training and conferences.  Collaborate with other institutions to stay current on best practices and key trends.

Training and Consultation

• Provide daily leadership and advisement to colleges, graduate departments, graduate programs, faculty, and staff regarding compliance with the established University graduate student advisement policy and procedures.
• Collaborate with International Student Services, enrolled graduate students, and graduate programs to ensure federal compliance with established international student regulations at the graduate level.
• Collaborate with the BYU Office of Belonging to drive and promote belonging among the BYU community and particularly among BYU graduate students.
• Develop and implement both strategies and tactics to promote a positive image of all graduate programs and of the University.

Represent BYU Graduate Studies with the University at large and on appropriate committees, such as various advisement committees and the University’s Electronic Thesis and Dissertation Committee.

Manage, train, develop, and mentor 1 to 2 student employees and 0 to 1 staff employees who directly assist with advisement and related processes -- along with other student employees, graduate student society leaders, and staff who indirectly assist with advisement processes.

Represent BYU Graduate Studies and the University’s 90+ graduate programs with peer institutions and national associations.

What qualifies you for this role?
 

• Minimum education/experience required: Graduate degree (master’s, professional, or doctorate) and 5+ years of experience in graduate student advisement management or similar university-based positions.

• Preferred: 10+ years of experience in graduate student advisement management or similar university-based leadership positions, along with 5+ years of experience leading policy development, coordinating legal issues, plus advising both domestic and international students.

Skills, abilities, knowledge, licenses, certifications

• Writing and communication – required
• Public relations – required
• Handling confidential information – required
• Organization and prioritization – required
• Statistical reporting – preferred
• Human resource management – preferred
• Project management – preferred
• Understanding of the nature and quality indicators of graduate education – required
• Research and assessment – required
• BYU student information systems related to graduate students, such as AIM, Y-SIS, and GradProg – preferred

What we offer in return:

In addition to our competitive pay structure, this position comes with fantastic benefits, including:

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Excellent work-life balance: 13 paid holidays + 22 days paid vacation + 12 sick days, accrued annually
• Employee assistance program, available to the employee and all members of their household
• Tuition benefits for employees and eligible family members
• Access to athletic facilities
• Excellent medical/dental benefits
• Short/long-term disability benefits
• Paid parental and maternity leave
• Wellness Program
• Free on-campus parking
• Free UTA passes for employees, spouses, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

Pay Grade: 52

Typical Starting Pay: $63,500.00 - $82,500.00

**If the job has a post-end date, the last day to apply is the day before. If the job doesn’t have a post-end date, the job could close at any time on any day**

Required Documents:

All Staff positions require a resume.

Refer to the Job Posting for any additional required documents.

Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

Brigham Young University is an equal opportunity employer, including disability and protected veteran status.

Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!