Executive Assistant - job 3 of 15

At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.

Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.

The Executive Assistant will provide administrative support to two Global Dining Vice Presidents - one based virtually in Phoenix and the other located in the Chicago office - responsible for leading the Hospitality Sales and Support organization with 200+ colleagues located across the US .

The ideal candidate must be experienced in handling a wide range of administrative tasks, highly organized with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.

The Executive Assistant will be based out of the Chicago office and required to be in the office three days a week.

Day to day responsibilities include, but are not limited to:       

• Partner with Chief of Staff to manage logistical coordination of executive office calendar, multi day on-site and market visits and various ad hoc initiatives
• Manage and maintain complex scheduling across multiple time zones, coordinating internal and external meetings and prioritize calendar requests for maximum efficiency
• Coordinating travel arrangements and logistics
• Processing monthly expense reports and reviewing expense reports for approval
• Assisting with on and off boarding and new employee logistics
• Tracking and approving timekeeping for leaders/team
• Supporting department ad hoc project work as needed

Minimum Qualifications -      

• Previous executive administrative support experience within a large organization, handling a wide range of administrative-related tasks, organizing large meetings across time zones and arranging travel
• Highly organized with an ability to demonstrate keen attention to details, adaptability, flexibility, resourcefulness, and efficiency
• Demonstrated ability to work with a sense of urgency, as needed to handle multiple tasks and prioritize effectively
• Excellent written and verbal communication skills
• High level of integrity required for handling sensitive and confidential information
• Demonstrated ability to take the initiative to spot problems before they arise, find solutions, and provide timely follow-through on projects
• High energy, proactive, positive attitude, and ability to prioritize and work on own initiative
• Strong interpersonal, relationship and networking skills to build and maintain effective professional relationships across all areas of the organization
• Demonstrated ability to act diplomatically and respectfully when communicating with key internal and external customers and individuals of varying levels
• Strong proficiency with MS Office, including Word, Excel, PowerPoint and Outlook required
• Experience with Ariba, Concur and HR payroll systems a plus
• Commitment to ongoing learning and development
• Bachelor's degree or equivalent experience preferred

Salary Range: $24.05 to $48.10 hourly + bonus + benefits

The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.

We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:

• Competitive base salaries 
• Bonus incentives 
• 6% Company Match on retirement savings plan 
• Free financial coaching and financial well-being support 
• Comprehensive medical, dental, vision, life insurance, and disability benefits 
• Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need 
• 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy 
• Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) 
• Free and confidential counseling support through our Healthy Minds program 
• Career development and training opportunities

For a full list of Team Amex benefits, visit our Colleague Benefits Site.

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.

We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.

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