Executive Assistant

Description

ABOUT AMBROSE 

We are an industrial and logistics real estate developer and investment manager helping companies build cutting-edge supply chains through an agile approach without boundaries. As a recognized leader with 100% focus on industrial and logistics real estate development and investment, Ambrose translates trends and insights into opportunities and progress for clients. Through customized solutions, exceptional responsiveness and creative decision-making, we provide simplified experiences delivered with excellence. We are actively looking for other forward-thinking problem-solvers to join our team.

OUR VALUES

· Determination – We are driven and resourceful, motivated to exceed ambitious goals. 

· Excellence – We relentlessly pursue the highest quality experiences and outcomes.

· Creativity – We are A+ problem solvers, finding possibilities and opportunity when others cannot. 

· Kindness – Honesty, fairness and respect are at the heart of who we are. We value diversity, build authentic relationships and genuinely care.

ABOUT THE ROLE 

The Executive Assistant to the CEO plays an important role supporting the CEO with high-level administrative responsibilities. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. 

WHAT YOU WILL DO

· Book, manage, and track travel details, adjusting in real-time as required. 

· Provide forward-looking calendar management, focusing on internal and external customer service.

· Proactively plan, organize, schedule and implement client events, conferences, business luncheons and dinners.

· Complete correspondence and manage CEO’s email inbox effectively.

· Arrange and handle all logistics for meetings; draft agendas; develop, compile and distribute presentation materials for each meeting. Anticipate CEO’s needs in advance of meetings and conferences.

· Notarize documents as requested. 

· Manage Concur expense reporting.

· Organize and document contacts in Outlook and interactions via CRM inputs as appropriate.

· Manage meeting agendas, general reports, and timelines as needed.

· Work closely with other administrative staff for backup support and coordination of schedules.

· Work on special projects as needed.

Requirements

WHAT YOU BRING

· Bachelor’s degree is highly desired with at least 5 years of experience supporting C-level executives.

· Experience working in the real estate or construction industry is helpful

· Must be excellent at taking a highly proactive approach to the CEO’s needs.

· Highly proficient in MS Word, Excel and PowerPoint.

· Must have a high attention to detail and a strong ability to multitask in a fast-paced environment.

· Ability to switch gears in a moment’s notice.

· Ability to maintain a high level of integrity and discretion in handling confidential information. 

· Must be available outside of normal business hours as needed.