Program Coordinator-OME

POSITION RESPONSIBILITIES

Reporting to the Assistant Director of Operations for the Office of Medical Education (OME), the Program Coordinator is a member of OME's Curriculum Management and Educational Support Services team, with overall responsibility for providing support for curriculum management and delivery. This individual will assist with maintenance and updating of curricular and assessment mapping, annual curricular revisions, and compilation of outcome reports. They will support integration of the annual curriculum calendar, including course, clerkship, and acting clerkship schedules.

• Curriculum Management

  • Use the OME Medical Education Program Objectives (MEPOs) to support curricular content/activities alignment and be able to communicate those to curricular directors, faculty, and students.
  • Support implementing and tracking of curricular revisions to courses, curricular materials, clerkship experiences, and assessment change.
  • Maintain and revise curricular activities and mapping alignments in the curriculum management system (“CMS”), learning management system (“LMS”), and other applications used by department. Support keyword tagging and cataloguing of content and instructional methodologies.
  • Compile documentation and reports of approved revisions of MEPOs, curriculum content, course learning objectives, mapping alignment, and other tracking documentation for annual program review processes, accreditation reports, self-studies, and other internal/eternal reports. This may include accreditation and regulatory compliance documents (ex. LCME, Middle States, and/or regulatory requirements).
  • Prepare reports using various data sources and analysis to support evaluation of student achievement of MEPOs.
  • Provide support in planning academic calendar for course, clerkship, and acting internship curriculum planning and scheduling.

   

  Assessment

  • Collaborate with Course Directors, Assessment Team and ESS Staff to coordinate integration of assessment subject mapping and tagging with curriculum map, outcome reports, and updates in CMS and LMS.

   

  Course Directors Support

  • Support planning, coordinate, and offering of course director/faculty orientations, training, and other meetings and functions.
  • Assist course directors, instructors, and staff on standard processes and procedures that utilize educational technologies or other applications. This includes any redesign of the learning management system (currently Canvas) that allows for more efficient dissemination of information to course instructional teams, staff, and students.

   

  General Duties

  • Understand and adhere to institutional policies and procedures.
  • Participate in the Office of Medical Education’s quality improvement initiatives and reporting.
  • Assist in coordination of conferences and special events. Activities may include preparing the agenda, arranging meeting facilities, making travel arrangements, and handling supplies and refreshments, as needed;
  • Manage projects and new initiatives as assigned.
  • Set up, organize and maintain electronic and/or paper files of records required for reference and efficient operation. Assist with maintaining up-to-date procedural manuals, directives, and related records.
  • Compile and summarize data and assist in preparing regular and special reports requiring analysis and evaluation of data.
  • Check and compare with source documents and bring significant items, changes, errors or omissions in reports and documents to the attention of OME leadership.
  • Perform other related duties as assigned.

QUALIFICATIONS

Education and Experience

• • Bachelor’s degree required; Master’s degree preferred.
  • 2 – 5 years’ progressive experience in administration, preferably in a higher education setting.

Skills and Competencies 

• Must possess strong knowledge of Microsoft Word, Outlook, and Excel. Basic knowledge of PowerPoint and other database or web-based programs.

• Pursues continuous improvement and establishes partnerships with others across the organization to maximize services.

• Must demonstrate good judgment, initiative, and attention to detail.
• Possess strong time management and organizational skills; must demonstrate the ability to prioritize and accurately complete tasks independently.
• Able to produce quality work from conception to completion on assigned projects.

• Strong customer service skills and works efficiently in a team environment.
• Interacts and proactively shares information with internal and external contacts where appropriate.

• Conflict resolution and negotiating skills.
• Professionalism, discretion, and confidentiality.

• Identifies, defines, and analyzes information and situations before recommending a course of action.

Minimum Salary Range

Maximum Salary Range